Board of Supervisors
Thursday, June 10 2010
The regular monthly meeting was
called to order by the Chairman at 7:00 PM. Attending were: Robert Young, Chairman; Michael
Frederick, Vice-Chairman; David Allebach, Esquire, Township Solicitor; Norm Ulrich, Township Engineer; Rick Sacks,
Environmental Engineer; Mark John, Code Enforcement Officer; Jackie Tallon, Manager;
Robert Maul, BWM; Steve Vodopija, Roadmaster; and Lois Reitnour, Administrative Assistant.
Also in Attendance: Mark
Hackenburg (RGS), Michelle Rassler for Frederick Mennonite Community,
and a few residents
PUBLIC
COMMENT PERIOD
Mr. Young called for additions to
the agenda. Mr. Rick Buckman asked to be heard on an issue. Mr. Young recognized Mr. Buckman
and incorporated his request into the agenda under New Business.
MINUTES
Mr. Frederick made a motion to
approve the minutes from the May 13, 2010 Board of Supervisors meeting. Mr. Young seconded the motion and was
passed by all.
TREASURER'S
REPORT
The financial reports submitted
include an all funds income, expense and budget report, tax collector's monthly report, statement of cash balances
and the customer balance report from the Water/Sewer plant at Perkiomen Crossing Development and the Sewer plant at
Ivy Ridge Development. Mr. Young made a motion to accept the Treasurer's Report and file for audit, Mr.
Frederick seconded. The motion passed unanimously. The cash disbursements report was
included in the Treasurer's Report.
BILLS TO BE PAID
LIST
The report of expenditures through
June 10, 2010 was submitted for approval. The list of bills to be paid is included at the end of the
minutes. The total payables for the month are $137,460.53, the payroll for the period is $13,346.67,
the total for matching of IRA contributions, health plan and Aflac is $1,172.54, and the grand total disbursements
for the period are $152,579.81. Mr. Young made a motion to approve payment of the bills and to advance
to the Treasurer the funds to pay any needed bills or expenditures, to save penalties or accrue interest and payroll
prior to the next meeting on July 8, 2010. Mr. Frederick seconded and the motion passed
unanimously.
EMERGENCY
SERVICES
Community
Ambulance Service
The complete report is posted for
the public to review.
Lower
Frederick Regional Ambulance
The complete report is posted for
the public to review.
Fire
Company Report
Dennis Bolognese, Fire Marshall,
reported that the fire company responded to 8 calls in the last recording period.
Mr. Bolognese informed the Board
that the he had received a request from the County Park for attendance at a meeting scheduled for Thursday, June 17,
2010 regarding the Scottish Irish Festival. This meeting is a reschedule from May 2010. Mr.
Bolognese was requested to attend by the Board for the township.
PERKIOMEN CROSSING
WATER/SEWER PLANT REPORT
IVY RIDGE SEWER PLANT
REPORT
Bob Maul of BWM, Inc. was present
and stated that the Perkiomen Crossing wastewater plant is experiencing high ammonia levels. Current levels
are higher than standardized levels. Test kits are now being used daily to obtain data for future
comparison. This information will be provided to the DEP in order to set winter ammonia limits.
Perkiomen Crossing Water Plant is
running well.
Ivy Ridge Plant is also experiencing
high ammonia levels. Test kits are also being used at Ivy Ridge for documentation. Chlorination
and de-chlorination system has been installed.
The report is posted for the public
to review.
ENVIRONMENTAL ENGINEER'S
REPORT
Rick Sacks, Environmental Engineer,
was present and stated that the report was posted for the public to review.
ROADMASTER'S
REPORT
Mr. Vodopija stated that the road
crew performed the following work for the month of May: completed the manhole inventory and inspections,
finished base repairs on Hauck Road, property maintenance for parks and waste water plants, finished a trail section
at Wayland Park, and started summer road maintenance.
International dump truck developed a
fuel tank leak. New tank has been ordered.
Mr. Vodopija stated that the
complete report is posted for the public to review.
CIVIL ENGINEER'S
REPORT
Norm Ulrich from LTL Consultants was
present. The complete report is posted for the public to review.
BUILDING INSPECTOR'S
REPORT
Mark John, Code Enforcement Officer,
was present and stated that he issued five (5) Building Permits, zero (0) Zoning Permit, and three (3) Use
& Occupancy permits in May.
The complete report is posted for
the public to review.
PLANNING
COMMISSION
Mr. Ulrich reported on the May
Planning Commission Meeting. The former Edge Hill Land Development Site and the Agricultural Security Area
Application for John and Edith Mack was discussed.
Mr. Ulrich also reported that Mr.
Oliver Carley, CH Planning, reported on the TDR Steering Committee's first meeting.
The complete report is posted for
the public to review.
CPVRPC
REPORT
Ms. Tallon stated that the Regional
Planning meeting was held on May 24, 2010 and was attended by CH Planning. No written account of the meeting
has been submitted.
PARKS
& RECREATION BOARD
Ms. Tallon reported for the Parks
& Recreation Board. Plans for the Flea Market & Craft Fair were discussed. Community
Day, September 25, 2010 and work day for the benches at Wayland Park were also discussed.
Mr. Young made a motion to adjourn
the regular monthly meeting and open the 7:30 Agricultural Security Area Addition Hearing. Mr. Frederick
seconded the motion and was approved by all.
Agricultural Security Area
Addition
Mr. Dave Allebach, Solicitor, read
the application of the Agricultural Security Area Addition of John and Edith Mack, 3307 Little Road, into
record. Mr. Allebach stated that the hearing had been advertised, application was sent to the County Planning
Commission, to UFT Agriculture Advisory Board and to the Planning Commission for review. Responses have
been received from all three (3) bodies with the recommendation for approval.
Mr. Allebach inquired for comments
on the application. There were none.
Mr. Allebach recommended the hearing
be closed. Mr. Young made the motion to close the Agricultural Security Area Addition Hearing and reopen the
regular monthly meeting. The motion was seconded by Mr. Frederick and approved by all.
OLD
BUSINESS
Resolution No. 2010-03 -
Approval of the Mack Agricultural Security Area
Mr. Allebach stated that the
application has been cleared for adoption.
Mr. Young made a motion authorizing
the adoption of Resolution No. 2010-03 approving the addition of the Mack property to the Agricultural Security
Area. Motion was seconded by Mr. Frederick and approved by all.
Perkiomen
Crossing Wastewater Treatment Plant
Rick Sacks, Environmental Engineer,
was present and reported on some of the potentially significant sources for the I & I issues at the plant and how
they are being or have been rectified.
Quote for
the purchase of manhole pressure sleeves for both Perkiomen Crossing and Ivy Ridge was
presented by Mr. Vodopija, Roadmaster. Mr. Frederick made the motion and Mr. Young
seconded, to purchase the pressure sleeves needed for both plants at a cost of $38.00 each.
The motion was approved by all.
Mr. Sacks stated that the ground
water pumps for the plant need replacement. The cost of the pumps only is over $8,000,
therefore, specifications for the pumps will be drawn and three (3) quotes will be obtained for
the purchase of four (4) pumps and submitted to the board.
Almedia Hudak finished the grating
on top of the repaired tank.
-
Almeida
& Hudak; Payment Application Nos. 9 & 10
Ms. Tallon requested a motion for
payment release Nos. 9 & 10 for Almeida & Hudak. The payment request has been reviewed and approved
by Mr. Sacks. Mr. Frederick motioned to approve payment application release Nos. 9 & 10 for Almeida
Hudak in the amount of $70,230.00. Mr. Young seconded and was approved by all.
Perkiomen
Crossing Water Pipe Failure
Mr. Allebach reported that a Motion
for Sanction has been filed. Attorney for Dave Erb Contractors has filed answers to sanction.
Mr. Allebach is still waiting to hear from the attorney for PECO.
Scioto Village - Proposed
Sewage Treatment Plant - Nothing further to report.
Wayland
Park Survey
Mr. Ulrich reported that Irick,
Eberhardt & Mientus, Inc. submitted a draft plan for review. Mr. Ulrich anticipates a final plan for
adoption being submitted by the July 2010 Board of Supervisors Meeting and final boundary descriptions being
submitted by the August 2010 Board of Supervisors Meeting.
-
Irick,
Eberhardt & Mientus; Payment Release No. 2
Ms. Tallon requested a motion for
payment release No. 2 for Irick, Eberhardt & Mientus, Inc. Mr. Young motioned and Mr. Frederick second
the motion to approve payment release No. 2 to Irick, Eberhardt & Mientus, Inc. in the
amount of $7,062.50. Motion was approved by all.
Colonial
Road Project
Mr.
Allebach stated that an agreement has been reached with the Girl Scouts on the Agreement of
Sale.
Mr.
Allebach requested the Board of Supervisors approval and execution of the Agreement of
Sale. Mr. Young made the motion for the approval of execution of Agreement of Sale to acquire
from the Girl Scouts of Eastern Pennsylvania property of 7.9198 acres located along Colonial
Road for the agreed upon sum $30,460.74, payment of costs and the inclusion of the payment of
up to $1,000 towards legal fees for the council for the Girl Scouts. Motion was seconded
by Mr. Frederick and approved by all.
Mr.
Allebach requested the Board of Supervisors authorization to file the Declaration of Taking which
would avoid the need to file for a subdivision. Question was raised as to the explanation of
a Declaration of Taking. Mr. Allebach explained the action. Mr. Frederick made the motion
for authorization of passage of Resolution No. 2010-04, authorizing the execution of filing of
the Declaration of Taking, subject to the receipt of the executed Agreement of Sale from the Girl
Scouts. Motion was seconded by Mr. Young and approved by all.
Mr. Ulrich inquired as to a time
line for the recording of the Wayland Park plans. Mr. Allebach stated that recording process could probably start in
July 2010.
FMC
Campus Development
Mr. Mark Hackenburg, RGS Associates,
Planning Consultants for Frederick Mennonite Community, gave the Board an update on the meeting with township
personnel to discuss the major issues of Fire Safety and Water Issues concerning the FMC Campus Development and the
outcomes thereof.
Mr. Hackenburg requested from the
Board an idea of what the next appropriate steps would be for the project and to continue dialogue with township
professionals.
Recommendations were offered by the
Board and Township Solicitor.
Mr. Hackenburg thanked the Board and
stated he would move forward with a water study.
Township Personnel Policy
Amendment - No
information to report.
Special
Event Ordinance Amendment - Ordinance No. 2010-03
Mr. Allebach reported that the
amendment has been advertised for adoption.
Mr. Allebach stated that the
amendment is to stipulate the use of road markings and the conditions thereof during an organization's Special Event
through the township. All road markings in conjunction with the event (directional signage substance -
roadside and on road) must first be approved by Roadmaster in advance of the event. All signage must be
removed within 24 hours after the end of the event.
Mr. Young made the motion
authorizing the adoption of Ordinance 2010-03 which amends the Special Event Ordinance. Mr. Frederick
seconded the motion and was approved by all.
MS Bike
Ride - July 24 and 25, 2010
Mr. Vodopija reported that the test
markings for the MS Bike Ride were non-acceptable. Substance used did not meet the stated dissolvable time
frame (3 weeks) quoted on the container. Test markings were placed on two (2) test areas April 30,
2010. Marking are still visible after six (6) weeks.
Mr. Vodopija will notify Mr. Muir,
of the MS Organization, that test substance is not acceptable.
Almeida
Zoning Hearing
Mr. Allebach stated that the Zoning
Hearing Board issued an Opinion Order approving the Zoning Variance as requested by the applicant.
It was Mr. Allebach's
recommendation that if the Board of Supervisors wanted to appeal the order, they would have thirty (30) days from the
June 4, 2010 filing date to do so.
Mr. Young made the motion
instructing Mr. Allebach, Township Solicitor, to appeal the results of the Almeida Zoning Hearing. Mr.
Frederick seconded the motion and was approved by all.
Resolution No. 2010-05 -
Appointment of Beth Keys to the Zoning Hearing Board as an Alternate
Mr. Young made a motion for the
approval of Beth Keys to the Zoning Hearing Board, as an alternate, for a term expiring on December 31, 2012.
Motion was seconded by Mr. Frederick and approved by all.
NEW
BUSINESS
Former
Edgehill Land Development Plan
Mr. Young gave a brief overview of
the Planning Commission Meeting which was attended by Mr. Charles Courtney, Esquire and Mr. Steven Weingarten,
Esquire concerning the former THP Property and the Edgehill Land Development Plan.
Buckman
Subdivision
Rick Buckman was present to discuss
the stormwater detention for lot 2. Upon inspection it was noted by LTL consultants that there were several changes
from the site plan having to do with the shared driveway. Mr. Buckman submitted a drawing showing the changes
for the Board to review. After a brief discussion the Board directed Mr. Ulrich to review the changes
to the plan and report his findings to the Board.
ANNOUNCEMENTS
Assisted
Recycling is scheduled for Saturday, June 26, 2010 from 8 AM to 12 PM.
Bookmobile is
scheduled for Friday June 11 and June 25, 2010 from 10:00 AM to 12:00 PM.
UFT Community Flea Market &
Craft Fair - Saturday, June 12, 2010 from 8:00 AM to 1:00 PM
ADJOURNMENT
Mr. Frederick motioned and Mr.
Webster seconded the motion to adjourn the regularly scheduled meeting and convene to the executive session at 8:05
PM.
Mr. Frederick motioned and Mr. Young
seconded the motion to adjourn the executive session and reconvene the regular meeting at 9:28 PM.
Personnel and property matters were
discussed during the executive session.
Mr. Young motioned and Mr. Frederick
seconded the motion to adjourn the regular meeting at 9:30 PM.
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