Board of Supervisors
Thursday, May 13 2010
The regular monthly meeting was
called to order by the Vice-Chairman at 7:00 PM. Attending were: Robert Young, Chairman;
Michael Frederick, Vice-Chairman; Peter Webster, Supervisor; David Allebach, Esquire, Township
Solicitor; Norm Ulrich, Township Engineer; Rick Sacks, Environmental Engineer; Mark John, Code Enforcement Officer;
Jackie Tallon, Manager; Robert Maul, BWM; Brent Wagner, BWM; Andrew Hood, Keystone
Engineering; Steve Vodopija, Road master; Kevin Murray, Parks & Recreation; and Lois Reitnour, Administrative
Assistant.
Residents in attendance:
Daniel Aleimda, Jr.; Steve Spurio
PUBLIC
COMMENT PERIOD
Mr. Frederick
called for additions to the agenda. There were none.
MINUTES
Mr. Frederick made a motion to
approve the minutes from the April 8, 2010 Board of Supervisors meeting. Mr. Webster seconded the motion and
was passed by all. Mr. Frederick made a motion to approve the minutes from the December 10, 2009 Board
of Supervisors meeting. Mr. Young seconded the motion and it was passed by all.
TREASURER'S
REPORT
The financial reports submitted
include an all funds income, expense and budget report, tax collector's monthly report, statement of cash balances
and the customer balance report from the Water/Sewer plant at Perkiomen Crossing Development and the Sewer plant at
Ivy Ridge Development. Mr. Webster made a motion to accept the Treasurer's Report and file for audit, Mr.
Young seconded. The motion passed unanimously. The cash disbursements report was included
in the Treasurer's Report.
BILLS TO BE PAID
LIST
The report of expenditures through
May 13, 2010 was submitted for approval. The list of bills to be paid is included at the end of the
minutes. The total payables for the month are $107,285.01, the payroll for the period is $24,584.15,
the total for matching of IRA contributions, health plan and Aflac is $2,592.29, and the grand total disbursements
for the period are $134,461.45. Mr. Frederick made a motion to approve payment of the bills and to
advance to the Treasurer the funds to pay any needed bills or expenditures, to save penalties or accrue interest and
payroll prior to the next meeting on June 10, 2010. Mr. Young seconded and the motion
passed unanimously.
EMERGENCY
SERVICES
Community
Ambulance Service
The complete report is posted for
the public to review.
Lower
Frederick Regional Ambulance
The complete report is posted for
the public to review.
Fire
Company Report
Ms. Tallon reported for Dennis
Bolognese, Fire Marshall, stating that 10 calls were responded to in April 2010 by the Fire Company.
PERKIOMEN CROSSING
WATER/SEWER PLANT REPORT
IVY RIDGE SEWER PLANT
REPORT
Bob Maul of BWM, Inc. was present
and stated that the Perkiomen Crossing wastewater plant is working well; effluent has been fine. The plant is
still getting some minor clogging in influent and return pumps. Now that the other tank
is available for use, plans are being made to paint the digesters.
Perkiomen Crossing Water Plant is
planning hydrant flushing on a Friday evening towards the end of May or early June. The township will be
advised in advance to initiate proper posting.
The meeting with DEP regarding the
Perkiomen Crossing Waste Water Treatment Plant is scheduled for May 19, 2010 to discuss chlorine and dechlorination
systems.
Brent Wagner, BWM, wanted to make
note of the time and the effort and the excellent job that the road crew did in putting in the berm for the sewer
plant. It made a noticeable difference in the plant operation.
Mr. Frederick inquired if the sewer
plant noticed any difference in operation since the tank repair. Mr. Wagner stated that the plant is running
smoother. Some modifications had been made to the computer system for pump backup.
Ivy Ridge Plant is operating
fine.
The report is posted for the public
to review.
ENVIRONMENTAL ENGINEER'S
REPORT
Rick Sacks, Environmental Engineer,
was present and stated that the report was posted for the public to review.
ROADMASTER'S
REPORT
Mr. Vodopija stated that the road
crew performed the following work for the month of April: continuing road restoration and cleanup from the
winter, cleared brush from fencing at Perkiomen Crossing Plant, vehicle repair and maintenance. Mr.
Vodopija informed the board of his vacation time and upon his return working with the locksmith to have all locks
redone and keyed the same on plant building doors and gates.
Mr. Vodopija stated that the
complete report is posted for the public to review.
Ms. Tallon reported that the road
crew did a manhole inspection and inventory of both Perkiomen Crossing and Ivy Ridge. Mr. Vodopija stated
that the crew measured each manhole for the new liners to aide in the reduction of the I & I
issues. Mr. Vodopija also reported that a copy of the As-Built Plans for both Perkiomen Crossing and
Ivy Ridge was made and the locations of the found manholes are now marked correctly on the copied plans.
CIVIL ENGINEER'S
REPORT
Norm Ulrich from LTL Consultants was
present. The complete report is posted for the public to review.
BUILDING INSPECTOR'S
REPORT
Mark John, Code Enforcement Officer,
was present and stated that he issued four (4) Building Permits, zero (0) Zoning Permit, five (5) Special
Event Permits and six (6) Use & Occupancy permits in April. Mr. John brought the
Goschenhoppen Revolutionary War Encampment Re-enactment to the Boards attention due to the nature of the
event.
The complete report is posted for
the public to review.
ZONING HEARING BOARD/UCC
APPEALS BOARD REPORT
Mr. John reported that there is one
(1) Zoning Hearing Board hearing scheduled for May 25, 2010. The applicant is Daniel Almeida, Jr.
Mr. Frederick recognized Mr.
Almeida. Mr. Almeida addressed the Board of Supervisors and explained the reason for his Zoning Hearing Board
Application and his request for approval. After a short discussion, the Board assessed that Mr.
Almeida's proper course of action is to have a hearing through the Zoning Hearing Board which has been
scheduled. Mr. Almeida thanked the Board.
PLANNING
COMMISSION
Mr. Ulrich reported that there was
no Planning Commission Meeting for April.
CPVRPC
REPORT
Ms. Tallon stated that the Regional
Planning meeting on April 26, 2010 and was attended by Mr. Young. Mr. Young will submit a written report of
that meeting.
PARKS
& RECREATION BOARD
Mr. Murray, Chairman, Parks &
Recreation announced that the Park & Recreation Department will be having a Flea Market and Craft Sale on June
12, 2010 and that tables are still available for rental for that event.
OLD
BUSINESS
Amusement Tax Ordinance
- Nothing further
to report.
Remaining 2010 Appointment -
ZHB Alternate -
Nothing further to report.
Agricultural Security Area
Application
Mr. Allebach stated that the
application is scheduled for a hearing on June 10, 2010. Application is being forwarded to the Planning
Commission and Agricultural Advisory Committee for their review and comment. Agricultural
Security Meeting is scheduled for May 20, 2010. Planning Commission Meeting is scheduled for May 27,
2010.
Frederick
Mennonite Community Cottage Conversion - Nothing further to
report.
Perkiomen
Crossing Water Pipe Failure
Mr. Allebach reported that a Motion
for Sanction has been filed. Mr. Allebach is still working with PECO and things are moving
along.
Scioto Village - Proposed
Sewage Treatment Plant - Nothing further to report.
Wayland Park
- Executive
Session
Colonial
Road Project
Mr. Ulrich reported that the project
is moving along and a few items needed to be worked out with the Girl Scouts. Mr. Allebach reported that Mr.
Young and Mr. Ulrich meet with representative for the Girl Scouts and walked the area UFT is hoping to
purchase. In the event that the Girl Scouts agree to the sale of the property, Mr. Young made a motion
directing Mr. Allebach draw up an agreement of sale for the purchase of the property from the Girl Scouts and to have
within this agreement the authorization for the UFT Road master to being work immediately upon obtaining possession
of the property. Motion was seconded by Mr. Frederick and approved by all. Mr. Young also
made a motion directing Mr. Allebach to have the title work done for the property. Motion was seconded
by Mr. Frederick and approved by all.
Mr. Allebach questioned as to
available grant money from the county for open space land acquisition as he was sure the purchase of land from the
Girl Scouts would fall into this category. Ms. Tallon stated that she would check into the matter of
available grant money.
Mr. Young recognized a question from
the audience. Mr. Spurio, Colonial Road resident, posed the question as to how the Colonial Road Project is
progressing and what future plans may be in relation to his location? Mr. Frederick and Mr. Young
addressed the question and explained to Mr. Spurio what has been done and what is planned for that particular
area.
Mr. Spurio also questioned the area
now being surveyed assuming that this area was part of the Colonial Road Project. Mr. Ulrich explained that
the Colonial Road Paving Project goes from the bridge to Fagleysville Road. The area Mr. Spurio was now
questioning falls under the Bob Wayland Park Survey. Mr. Ulrich stated that the township has contracted
to do a survey to determine property lines within the park. Currently this has not been
finalized. Mr. Spurio reiterated that he understood the survey. His issue
was the possibility of a future access path to the park next to his home which he felt was not township
property. Mr. Urlich stated that there was no determination on any access paths to the
park. The townships' only interest now is to determine property lines.
Perkiomen
Crossing Wastewater Treatment Plant Upgrade
Rick Sacks, Environmental Engineer,
was present and reported on status of the Task Summary Update. Major issue, tank repair, has been
completed.
Meeting with DEP scheduled for May
19, 2010, to address the winter criteria for ammonia levels at the plants.
Mr. Frederick had two items of
concern from the report. Mr. Sacks stated that these issues have been completed and report will be forwarded
to Mr. Frederick's attention.
Mr. Sacks stated that a
documentation list was e-mailed, with hard copy to follow, to plant manager. Documentation list is being done
to provide the plant managers with a check off list as work is completed with comments. Mr. Hood
reported that items on the list are currently being done. A spread sheet will be initiated combining
the list from Sigma and Keystone providing documentation on a daily basis. Documentation will provide a
historic record.
NEW
BUSINESS
Girls With Gears Bike Ride
- No one in
attendance from Girls with Gears.
Special
Event Ordinance Amendment
Ms. Tallon stated that the township
would like to change some of the language in the Special Event Ordinance in order to address the road markings that
seem to be necessary for the cycling events through the township. Mr. John stated that there is nothing in
the ordinance to address the temporary signage for the events and roads are being defaced.
Mr. Allebach stated that he would
work with Ms. Tallon, Mr. Vodopija and Mr. John to adopt the proper language for the Amendment to the
Ordinance.
Township
Personnel Policy Amendment
Ms. Tallon stated that the current
Personnel Policy needed to be address. Mr. Webster went through the policy and stated that there were some
minor changes and language updating that need to be done. Personnel Policy update will be ready by the
June 2010 Board of Supervisors meeting. Updated Personnel Policy will then require adopted by
Resolution.
ANNOUNCEMENTS
Assisted Recycling is scheduled for
Saturday, May 29, 2010 from 8 AM to 12 PM.
Bookmobile is scheduled for Friday
May 14 and May 28, 2010 from 10:00 AM to 12:00 PM.
Upper Frederick Flea Market &
Craft Fair - Saturday, June 12, 2010 from 8:00 AM to 1:00 PM
ADJOURNMENT
Mr. Frederick motioned and Mr.
Webster seconded the motion to adjourn the regularly scheduled meeting and convene to the executive session at 7:42
PM.
Mr. Frederick motioned and Mr. Young
seconded the motion to adjourn the executive session and reconvene the regular meeting at 10:10 PM.
Personnel matters were discussed
during the executive session.
Mr. Young motioned and Mr. Frederick
seconded the motion to adjourn the regular meeting at 10:15 PM.
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