Board of Supervisors
Thursday, April 08 2010
The regular monthly meeting was
called to order by the Chairman at 7:00 PM.
Attending were: Robert
Young, Chairman; Peter Webster, Supervisor; David Allebach, Esquire, Township Solicitor; Norm Ulrich, Township
Engineer; Mark John, Zoning Officer; Rick Sacks, Environmental Engineer; Robert Maul, BWM; Dennis Bolognese, Fire
Marshall; Steve Vodopija, Roadmaster; Jackie Tallon, Manager; Lois Reitnour, Administrative Assistant; Robert
Zimmerman, Park & Recreation Board; Ms. Nicole Lewis and Mr. Richard Muir, MS Society.
PUBLIC
COMMENT PERIOD
Mr. Young called for any additions
to the agenda. There were none.
MINUTES
Mr. Webster made a motion to approve
the minutes from the March 11, 2010 Board of Supervisors meetings. Mr. Young seconded the motion and it
passed unanimously.
TREASURER'S
REPORT
The March financial reports
submitted include an all funds income, expense and budget report, tax collector's monthly report, statement of cash
balances and the customer balance report from the Water/Sewer plant at Perkiomen Crossing Development and the Sewer
plant at Ivy Ridge Development. Mr. Young made a motion to accept the Treasurer's Report and file for audit,
Mr. Webster seconded. The motion passed unanimously. The cash disbursements report was
included in the Treasurer's Report.
BILLS
TO BE PAID LIST
The report of expenditures for April
2010 was submitted for approval. The list of bills to be paid is included at the end of the minutes.
The total payables for the month are $95,762.71; monthly payroll for the period is $3,395.33, and
benefits package $1,872.02. Grand total disbursements for the period are $101,030.06. Mr. Young made a
motion to approve payment of the bills and to advance to the Treasurer the funds to pay any needed bills or
expenditures, to save penalties or accrue interest and payroll prior to the next meeting on May 13,
2010. Mr. Webster seconded and the motion passed unanimously.
EMERGENCY
SERVICES
Community
Ambulance
Ms. Tallon stated that the Community
Ambulance report was received by Upper Frederick Township and that the report has been posted for public
review.
Lower
Frederick Regional Ambulance
Ms. Tallon stated that the Lower
Frederick Regional Ambulance report was received and has been posted for public review.
Fire
Company Report
Fire Marshall stated that their
report would be submitted next week. Fire Marshall informed the board that the fire company emergency calls
were down for the reporting period. Report will be posted for public review upon receipt.
Mr. Bolognese submitted the
Financial Statement for 2009 from Reinhart and Company from their audit and taxes and also their exit
letter.
PERKIOMEN CROSSING
WATER/SEWER PLANT REPORT
IVY RIDGE SEWER PLANT
REPORT
Mr. Maul reported for BWM.
Wastewater Treatment Plant at Ivy Ridge is working well. Perkiomen Crossing
water plant is running well. Perkiomen Crossing wastewater treatment plant discussion deferred to later
in the session.
The report is posted for the public
to review.
ENVIRONMENTAL ENGINEER'S
REPORT
Rick Sacks, Environmental Engineer,
was present and stated that the report was posted for the public to review.
ROADMASTER'S
REPORT
Mr. Vodopija stated that the road
crew performed the following work for the month of March: storm cleanup, numerous pothole repairs, road
shoulder restorations, street sweeping and assisted Mr. Sacks at the Waste Water Plant. Vehicle
inspection is due. New roller will be put into use next week.
Mr. Vodopija stated
that the complete report is posted for the public to review.
CIVIL
ENGINEER'S REPORT
Norm Ulrich from LTL Consultants was
present. The complete report is posted for the public to review.
BUILDING INSPECTOR'S
REPORT
Mark John reported that there were
two (2) building permits issued, three (3) zoning permits, and two (2) Use & Occupancy permits in March.
The complete report is posted for the public to review.
ZONING
HEARING BOARD/UCC APPEALS BOARD REPORT
Mr. John stated that a Zoning
Hearing Board request had been filed on April 1, 2010. Property is located on Faust Road.
Request is to allow an additional apartment on the property.
Mr. Allebach will contact attorney
for petitioner to obtain additional information on request and also notify said attorney of the opposing position of
the Board.
There is no UCC Appeals Board
activity at this time.
PLANNING
COMMISSION
Mr. Ulrich reported on the March
Planning Commission Meeting. The Markley property, located at 2842 Big Road, was briefly
discussed. Attorneys for both Mr. and Mrs. Markley were present to inquire from the Planning Commission
if they foresee any issues with the submission of a minor subdivision from Mr. & Mrs. Markley. Two members of the
Boy Scouts of America were present and acknowledged. Mr. Oliver Carley, CH Planning, offered a schedule
and work program for the TDR Ordinance and briefly discussed the Sending Area Analysis.
CPVRPC
REPORT
Ms. Tallon reported that the
Regional Planning Commission meeting was held March 22, 2010. Meeting was attended by CH Planning for Upper
Frederick Township. Main topic of discussion was the Regional Comprehensive Plan
Amendment.
PARKS
& RECREATION BOARD
Mr. Zimmerman reported that the
Parks & Recreation Board Members worked on the pavilion by incorporating chicken wire into the eaves for the
purpose of bird control.
Ms. Tallon stated that the Parks
& Recreation Board will be having a Flea Market and Craft Fair on June 12, 2010. Rental spaces are $10.
Park &
Recreation Board meeting minutes are posted for public review.
OLD
BUSINESS
Scioto
Village - No current activity.
Wayland
Park - Survey
Norm Ulrich, Township Engineer,
stated that he has been in communication with Irick, Eberhardt & Mientus, Inc., and they have completed the
exhibit and deed description and are finalizing the plan to scale. Submission to the township should occur
shortly.
Colonial
Road Project
Mr. Ulrich stated that project is
moving forward. We are still awaiting decision from Girl Scouts.
Amusement Tax
Ordinance -
No action taken.
Resolution No. 2010-01 - Fee
Resolution
Ms. Tallon advised that Resolution
No. 2010-01 has been prepared amending the UFT Fee Schedule and has been review by Mr. Allebach. Ms. Tallon
requested that Resolution be adopted by Board. Mr. Webster made a motion to adopt Resolution No.
2010-01 - which is a resolution amending fees for the filing of permits, applications and licenses for Upper
Frederick Township. Mr. Young seconded the motion and was approved by all.
Remaining 2010 Appointment
Zoning Hearing Board - Executive Session.
Agricultural Security
Application
Mr. Allebach stated that the
application is scheduled for a hearing on June 10, 2010. Application is being forwarded to the Planning
Commission and Agricultural Advisory Committee for their review and comment.
Historical Society
Grant
Ms. Tallon stated that the grant
was executed by the Board of Supervisors at their Pre-Agenda Meeting on April 1, 2010. Mr. Allebach stated
that UFT filed the application for the "Non Profit Corporation" to Harrisburg.
New
Business
MS Bike
Ride
Upper Frederick Township now
requires all Special Event Applications requiring road makings as part of their event, be cleared through the Road
Master for acceptance of materials used for these markings. Particular concern is the use of paint for
directional markings on the road. Ms. Nicole Lewis and Mr. Richard Muir spoke for the MS Bike
Ride. MS PA Dutch Ride 2010 uses cardboard markings and road spray markings. Ms. Lewis
assured the board that acceptable materials will be used. It was the decision of the Board and the Road
Master, that a test patch of the proposed marking material would be performed well in advance of the scheduled date
of the bike ride to assure acceptability of material.
Frederick
Mennonite Community Cottage Conversion
Mr. Urlich reported that he has been
in contact with Mr. Stout and was informed that plans are being updated and will be ready for resubmission
shortly. FMC goal is to start reconstruction in May 2010.
Frederick
Mennonite Community Phase 1 Master Plan
Mr. Urlich reported that he was
recently contacted by Mr. Mark Hackenburg. Mr. Urlich forwarded him to Ms. Jackie Tallon, Township Manager as
Mr. Hackenburg's questions were township related. Ms. Tallon reported that a meeting is scheduled for
April 15, 2010 at 4:30 PM at the township building. Attending the meeting will be Mr. Hackenburg and
Mr. Hendrickson for Frederick Mennonite, Fire Marshall, Zoning Officer and a Planning Commission Member for Upper
Frederick Township. The main focus of the meeting is on the emergency and safety issues of the proposed
plan.
Traffic
Study - Perkiomenville and Deep Creek Roads
Ms. Tallon stated that a new
resident of Upper Frederick Township contacted PennDot and requested a traffic study be done of what he/she feels is
a dangerous intersection at Perkiomenville Road and Deep Creek Road. Resident was informed by PennDot that
the request for this study must come from the township. Board of Supervisors has instructed the Road
Master to obtain a two (2) year traffic history from the State Police Department and formerly submit a request to
PennDot for a traffic study.
ANNOUNCEMENTS
Assisted Recycling - Saturday, April
24, 2010 from 8 AM to 12 PM.
Bookmobile - Friday, April 16, 2010
and Friday, April 30, 2010 from 10:00 AM to 12:00 P.M.
Mr. Young motioned that meeting be
adjourned at this point awaiting the arrival of an additional board member. Motion was seconded by Mr.
Webster. Current session ended at 7:31 PM.
Regular meeting reconvened at 7:52
PM.
Old Business -
continued
Perkiomen
Crossing Wastewater Treatment Plant - Tank Repair
Mr. Sacks reported that an amended
bid from Almeida & Hudak for the tank repair was submitted in the amount of $46,750.00. Mr. Sacks is
obtaining separate bids for the installation of the stairs and handrails for the tanks at the treatment
plant.
Mr. Young made a motion to authorize
the execution of "Change Order" bid from Almeida & Hudak, in the amount of $46,750.00, requesting the items put
forth in the bid dated March 17, 2010 as amended by A1 - Additional Work. Mr. Webster seconded the motion and
was approved by all.
The requested punch list for
corrective measures being taken at the treatment plant was presented by Mr. Sacks. Ms. Tallon reported that
she was receiving daily updates by Mr. Sacks. Mr. Young provided Mr. Webster with an overview of the
actions being taken over the last few weeks at the treatment plant.
Mr. Sacks also reported that a
request for a meeting with the Department of Environmental Protection (DEP) regarding the winter standard for the
Perkiomen Crossing Wastewater Treatment Plant has been initiated and documentation information in response to the DEP
inspection is being prepared.
Perkiomen
Crossing Water Pipe Failure - No activity to
report.
ADJOURNMENT
Mr. Young motioned and Mr. Webster
seconded the motion to adjourn the regular meeting and convene the Executive Session at 8:10 PM.
Mr. Frederick joined the meeting at
8:30 PM.
Mr. Webster motioned and Mr. Young
seconded the motion to adjourn the executive session and reconvene the regular meeting at 9:20 PM.
Personnel matters were discussed
during the executive session.
Mr. Webster motioned and Mr. Young
seconded the motion approving Resolution No. 2010-02, re-appointing Don Cabot to the Zoning Hearing Board to
serve the remainder of the year 2010; term expiring December 31, 2010.
Mr. Frederick motioned and Mr.
Webster seconded the motion to appoint Lois Reitnour as administrative assistant in the event that her temporary
hours expire prior to the next Board of Supervisors meeting.
Mr. Webster motioned and Mr.
Frederick seconded the motion to re-appoint Steve Vodopija; Mark John; Yergey, Daylor, Allebach, Scheffey &
Picardi; LTL Consultants; Sigma Environmental Services and CH Planning Ltd. for an additional 90 day term.
That term is valid until the July 8, 2010 regular Board of Supervisors meeting.
Mr. Webster motioned and Mr.
Frederick seconded the motion to adjourn the regular meeting at 9:30 PM.
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