All Minutes And Agendas

Board of Supervisors Pre-Agenda

Thursday, April 01 2010

The Preagenda Meeting of the Upper Frederick Township Board of Supervisors was called to order by the Chairman at 7:00 PM. Attending were: Mr. Robert Young, Chairman; Michael Frederick, Vice-Chairman; David Allebach, Solicitor; Jackie Tallon, Township Manager; Norm Ulrich, LTL, Township Engineer; Rick Sacks, SIGMA; Brent Wagner, BMW; Drew Hood, Keystone; and Lois Reitnour, Administrative Assistant.

Approval of Minutes

Mr. Frederick made a motion to approve the Minutes from the March 4, 2010 Board of Supervisors Preagenda meeting. Motion was seconded by Mr. Young and approved by all.

OLD BUSINESS

Perkiomen Crossing Water Pipe Failure - No new activity to report.

Scioto Village Sewage Treatment Plant - No new activity to report.

Wayland Park - Survey

Ms. Tallon stated that the survey was expected to be completed by the week of April 4^th. Mr. Urlich informed that he should have a copy of the final plans from Irick, Eberhardt & Mientus by the next Board of Supervisors Meeting.

Colonial Road Project

Mr. Allebach reported that he was advised that no decision would be made by the Girl Scouts until May 2010. Mr. Ulrich informed the board that there are two (2) PECO utility poles needing to be relocated. Current relocation spot is on Girl Scout property and outside of the township right-of-way. If the Girl Scout property is purchased, PECO will be informed and utility pole relocation will proceed. If not purchased, the township will need to seek an easement agreement.

Amusement Tax Ordinance - No new activity to report.

Fee Resolution

Ms. Tallon stated that the Fee Resolution will be ready for adoption at the regularly scheduled Board of Supervisors meeting on April 8, 2010.

Remaining 2010 Appointments: (2) to ZHB & Reappointments - Executive Session

Agricultural Security Area Application

Mr. Allebach advised that the application has been scheduled for processing. Ms. Tallon should have more information on the reviews later in April.

Historical Society Grant

Ms. Tallon reported that the grant was approved and now needs execution by the board. Mr. Young made a motion to accept the grant and authorize execution of contract. Motion was seconded by Mr. Frederick and was approved by all.

House Bill 1500 - To be discussed at Board of Supervisors Meeting on April 8, 2010.

Perkiomen Crossing Waste Water Treatment Plant

With the over average snowfall and heaviest rainfall the East Coast has experienced over the past winter months of early 2010, the Perkiomen Crossing Waste Water Treatment Plant has experienced some major repair issues. Three (3) bids have been received for the recent tank repair work. Before accepting any bids for the tank repair work, Mr. Young inquired of Mr. Allebach, Township Solicitor, if these particular bids need to be advertised. Mr. Allebach stated that UFT did not need to advertise bids for the tank repair since the work to be done is categorized as a "replacement work under contract" and there is no change of design.

Mr. Frederick briefly went over problems experienced previous years and the current problems being experienced with the treatment plant and then inquired as to causes and solutions from the waste treatment plant personnel.

Rick Sacks, SIGMA; Brent Wagner, BMW; and Drew Hood, Keystone, each presented their case for cause and their expertise for solutions.

Mr. Frederick requested a list of items needing to be done, what the issues are, who is doing the work, how they are being corrected and what cost will be incurred. This list is to be provided to the Board of Supervisors by their regularly scheduled meeting of April 8, 2010.

Mr. Wagner at this point stated that a meeting with the PA DEP was a priority. Current DEP Ammonia and Nitrate limits for the Perkiomen Crossing Plant are not plausible. UFT needs relief from the stringent levels DEP is requesting. If meeting with DEP does not give doable limits, it was suggested by Mr. Allebach that UFT solicit the assistance of the state representative.

Discussion continued on current and future actions that may be taken to insure that the Perkiomen Crossing Waste Water Treatment Plan will operate as designed and at peak performance.

Mr. Frederick then requested a list be drawn up for future needs of the plant. Mr. Sacks will prepare the list and present to the Board of Supervisors at their next regularly scheduled meeting on April 8, 2010.

NEW BUSINESS

Frederick Mennonite

a. Cottage Conversion - Mr. Ulrich reported that a second review letter has been issued by LTL.

b. PHASE II - Expansion - Ms. Tallon stated that a tentative meeting has been scheduled for April 15, 2010 with UFT and Frederick Mennonite. Date pending confirmed by all attending.

MS Bike Ride

Ms. Tallon stated that a Special Event Application was received by the MS Society. MS Society is one of the larger groups that ride through the township needing to mark the roads for their event. Ms. Nicole Lewis from the National Multiple Sclerosis Society requested attendance at the Board of Supervisors Meeting on April 8^th to discuss road markings.

Asphalt Roller

Ms. Tallon reported that the asphalt roller budgeted for 2010 budget was purchased.

Announcement

Ms. Tallon announced that the UFT Fire Department will be having an Easter Flower Sale on Friday, April 2^nd and Saturday, April 3^rd.

ADJOURNMENT

Mr. Young motioned and Mr. Frederick seconded the motion to adjourn the regular meeting and convene to executive session at 8:30 PM.

Mr. Young motioned and Mr. Frederick seconded the motion to adjourn the executive session and reconvene the regular meeting at 9:08 PM.

Personnel issues were discussed.

Mr. Young motioned and Mr. Frederick seconded to adjourn the meeting at 9:10 PM.