Board of Supervisors
Thursday, January 14 2010
The regular monthly meeting was
called to order by the Chairman at 7:00 PM. Attending were Robert Young, Chairman; Michael
Frederick, Vice-Chairman; David Allebach, Esquire, Township Solicitor; Norm Ulrich, Township Engineer; Rick Sacks,
Environmental Engineer; Mark John, Code Enforcement Officer; Jackie Tallon, Manager; and one resident
in the audience.
PUBLIC COMMENT
PERIOD
Mr. Young called for additions to
the agenda. There were none.
MINUTES
Mr. Young made a motion to approve
the year end minutes from the December 29, 2009 Board of Supervisors meeting. Mr. Frederick seconded the
motion and it passed unanimously.
TREASURER'S
REPORT
The financial reports submitted
include an all funds income, expense and budget report, tax collector's monthly report, statement of cash balances
and the customer balance report from the Water/Sewer plant at Perkiomen Crossing Development and the Sewer plant at
Ivy Ridge Development. Mr. Young made a motion to accept the Treasurer's Report and file for audit, Mr.
Frederick seconded. The motion passed unanimously. The cash disbursements report was
included in the Treasurer's Report.
BILLS TO BE PAID
LIST
The report of expenditures through
December 10, 2009 was submitted for approval. The list of bills to be paid is included at the end of the
minutes. The total payables for the month are $70,231.22 the payroll for the period is $5,422.85, the
total for matching of IRA contributions, health plan and Aflac is $3,202.20, and the grand total disbursements for
the period are $78,856.27. Mr. Frederick made a motion to approve payment of the bills and to advance
to the Treasurer the funds to pay any needed bills or expenditures, to save penalties or accrue interest and payroll
prior to the next meeting on February 11, 2010. Mr. Young seconded and the motion passed
unanimously.
EMERGENCY
SERVICES
Community Ambulance
Service
The complete report is posted for
the public to review.
Lower Frederick Regional
Ambulance
The complete report is posted for
the public to review.
Fire Company
Report
Dennis Bolognese, Fire Marshall,
reported that 13 calls were responded to in the last reporting period by the Fire Company. On January 10,
2010 the annual Four (4) Phase inspection of the Frederick Mennonite Community was conducted.
PERKIOMEN CROSSING
WATER/SEWER PLANT REPORT
IVY RIDGE SEWER PLANT
REPORT
Bob Maul of BWM, Inc. was present
and stated that the Ivy Ridge rebuilt influent pump was returned to BWM and will be installed. Otherwise
plant is running well. Perkiomen Crossing wastewater plant and the Perkiomen Crossing water plant are
running well. Cold weather is changing some of the water characteristics but not affecting plants in
any way. Electricians have installed the radio link from the digester to the building.
The report is posted for the public to review.
ENVIRONMENTAL ENGINEER'S
REPORT
Rick Sacks, Environmental Engineer,
was present and stated that the report was posted for the public to review.
ROADMASTER'S
REPORT
Mr. Vodopija stated that the road
crew performed the following work for the month of December: snow removal, clearing of road and removal of
brush, finished under drain, ditch and storm clean-up, culvert repairs on Fisher Road. Ford pick-up
transmission repair (under warranty - no cost). Warranty runs out in April and requesting Board to
extending warranty for three (3) years; MAC has steering issues, at John Miller's for estimate; International truck
needs body repair. Temporary repair work can be done but will not last. Public using park
more and commenting favorably and waiting for expansion. Mr. Vodopija stated that the
complete report is posted for the public to review.
CIVIL ENGINEER'S
REPORT
Norm Ulrich from LTL Consultants was
present. The complete report for January 2010 is posted for the public to review.
BUILDING INSPECTOR'S
REPORT
Mark John, Code Enforcement Officer,
was present and stated that in December 2009, he issued 3 building permits, no zoning permits, no special event
permits, and 6 Occupancy permits (all re-sales). The complete report is posted for the public to
review.
ZONING HEARING BOARD/UCC
APPEALS BOARD REPORT
No activity to report.
PLANNING
COMMISSION
Mr. Ulrich reported that there was a
Planning Commission Meeting held on December 17, 2009. The main topic discussed by Tracy Tackett of CH
Planning was the TDR ordinance, Transferrable Development Rights.
CPVRPC
REPORT
Ms. Tallon stated that there was no
Regional Planning meeting in December 2009.
PARKS & RECREATION
BOARD
Bob Zimmerman, Park & Recreation
Board member was present. The complete report is posted for the public to review.
7:20
Hearing Re: Zoning Ordinance Amendments
7:30 Hearing Re: Subdivision & Land
Development Ordinance Amendments
Mr. Young made a motion that the
regular meeting be adjourned at this time and open the 7:20 PM Zoning Ordinance Amendment & Subdivision &
Land Development Ordinance Amendment Public Hearing. Motion was seconded by Mr. Frederick
Zoning/ Subdivision and Land
Development Ordinances - Amendment Hearing
David Allebach, Township Solicitor,
stated that this was an advertised hearing. Copy of the ordinance amendments were submitted for public
review.
There were no public
comments.
Mr. Young made the motion to close
both hearings at 7:25 PM and resume with the monthly meeting agenda. Mr. Frederick seconded the motion.
OLD
BUSINESS
Sewer Issues
Scioto Village Sewage
Treatment Plant
Mr. Allebach reported that a letter
received from TriM Development requires a response from the Board of Supervisors. Supervisors will consider
this request and direct Mr. Allebach accordingly.
Proposed
Municipal Plant
No action taken at this time.
Perkiomen Crossing
Wastewater Treatment Plant Upgrade
Rick Sacks, Environmental Engineer,
was present and stated that the Perkiomen Crossing Wastewater Treatment Plant coming to end. Result of the
December 2009 meeting was that all processes were clearly defined. All parties, including manufactures
and operators, were in attendance. A few minor issues still need to be resolved.
Perkiomen Crossing Water
Pipe Failure
David Allebach, Township Solicitor
spoke to attorney for Henkels and McCoy to check status. Attorney for Henkels and McCoy just received the
PECO files and requested a few weeks for review. David Allebach will contact again before next meeting
and will present findings at that time.
Wayland Park -
Survey
Norm Ulrich, Township Engineer,
requested proposal submissions for a complete survey of Wayland Park. Two proposals were
submitted. Both proposals were under the estimate budgeted. Recommendation was made by
Mr. Ulrich for consideration of choice.
Mr. Young Motion was made to
authorize Township Engineer and Solicitor to review the bids to determine the lowest responsible bidder and award the
bid accordingly. The Township is looking for a project completion time of 60 days. Motion was
seconded by Mr. Frederick and it passed unanimously.
Colonial Road
Project
Mr. Young recommended that this
project be put before an executive session at another date and time.
Amusement Tax
Ordinance
David Allebach, Township Solicitor,
submitted a draft of the Amusement Tax Ordinance and will be reviewed by the Board of
Supervisors.
Discussion will be placed on the agenda for the next regularly scheduled Board of Supervisors meeting on February
11, 2010.
Scioto Creek Restoration
Project
Mr. Ulrich presented a status update
to the Board. As the design has progressed and the Perkiomen Watershed Conservancy has gotten back to us, the
Conservancy indicated that the initial design should be able to handle the wetland and detention requirements on the
left hand side of the creek and would not disturb the wooded area.
Mr. Young inquired as to what work
has been accomplished to date. Mr. Ulrich stated that the Conservancy has done survey work, obtained the
grant approval, secured the engineering firm for the design, and coordinated construction efforts with engineering
firm and township.
Adoption of Amendments to
Ordinances
-
Ordinance 2010-01 - Zoning
Ordinance Amendment - Mr. Frederick made a motion adopting Ordinance No. 2010-01. Motion was seconded by
Mr. Young and was passed by all.
-
Ordinance 2010-02 - Subdivision
and Land Development Amendment - Mr. Young made a motion adopting Ordinance No. 2010-02. Motion was
seconded by Mr. Frederick and was passed by all.
NEW
BUSINESS
Water/Sewer Account
Issue
This is an individual account and
will be discussed under an executive session.
Remaining Appointments for
2010
Mr. Young made the motion to appoint
Renee Piner as Census Enumerator. Mr. Frederick seconded the motion and was passed by all.
ANNOUNCEMENTS
Bookmobile at the township building
Friday January 29, 2010 from 10:00 am to 2:00 pm.
Assisted Recycling on Saturday,
January 30, 2010 from 8:00 am to 12:00 pm.
Mr. Young motioned and Mr. Frederick
seconded the motion to adjourn the regular meeting and convene the executive session at 7:40 PM.
Mr. Young motioned and Mr. Frederick
seconded the motion to adjourn the executive session and reconvene the regular meeting at 9:26 PM.
Personnel issues were
discussed.
Mr. Young motioned and Mr. Frederick
seconded the motion to adjourn the regular meeting at 9:30 PM.
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