Board of Supervisors
Thursday, November 12 2009
The regular monthly meeting was called to order by the Chairman at 7:00 PM.
Attending were Robert Young, Vice-Chairman; Peter Webster, Supervisor; David Allebach, Esquire, Township Solicitor;
Norm Ulrich, Township Engineer; Rick Sacks, Environmental Engineer; Mark John, Code Enforcement Officer; Steve
Vodopija, Roadmaster; Jackie Tallon, Manager; Sherry Zawada, Administrative Assistant; and a few residents in the
audience.
PUBLIC COMMENT PERIOD
Mr. Young called for additions to the agenda. There were none.
MINUTES
Mr. Webster made a motion to approve the minutes from the October 8, 2009 Board of
Supervisors meeting. Mr. Young seconded the motion and it passed unanimously.
TREASURER'S REPORT
The financial reports submitted include an all funds income, expense and budget
report, tax collector's monthly report, statement of cash balances and the customer balance report from the
Water/Sewer plant at Perkiomen Crossing Development and the Sewer plant at Ivy Ridge Development. Mr. Young
made a motion to accept the Treasurer's Report and file for audit, Mr. Webster seconded. The motion passed
unanimously. The cash disbursements report was included in the Treasurer's Report.
BILLS TO BE PAID LIST
The report of expenditures through November 12, 2009 was submitted for
approval. The list of bills to be paid is included at the end of the minutes. The total payables for the month
are $114,009.81, the payroll for the period is $9,832.94, the total for matching of IRA
contributions, health plan and Aflac is $5,677.19, and the grand total
disbursements for the period are $129,519.94, which includes the $33,957.41 check for the Woodland Road paving
project for Schlouch Incorporated. Mr. Young made a motion to approve payment of the bills and to advance to
the Treasurer the funds to pay any needed bills or expenditures, to save penalties or accrue interest and payroll
prior to the next meeting on December 10, 2009, with the exception of the expenditure for Schouch Incorporated. Mr.
Webster seconded and the motion passed unanimously.
EMERGENCY SERVICES
Community Ambulance Service
The complete report is posted for the public to review.
Lower Frederick Regional Ambulance
The complete report is posted for the public to review.
Fire Company Report
Dennis Bolognese, Fire Marshall, submitted a report for October, with 9 calls being
responded to by the Fire Company.
PERKIOMEN CROSSING WATER/SEWER PLANT REPORT
IVY RIDGE SEWER PLANT REPORT
Bob Maul of BWM, Inc. was present and stated that the Perkiomen Crossing wastewater
plant and the Perkiomen Crossing water plant are running well. Mr. Maul also stated that the Ivy Ridge plant
has some issues with influent pumps clogging and that they are to be rebuilt.
The report is posted for the public to review.
ENVIRONMENTAL ENGINEER'S REPORT
Rick Sacks, Environmental Engineer, was present and stated that the report was posted
for the public to review.
ROADMASTER'S REPORT
Mr. Vodopija stated that the road crew performed the following work for the month of
October: hauling of ash, rebuilding of salt bin, work at Wayland Park, installing of salt spreaders on trucks,
culvert repairs on Fisher Road, inspection on International truck and Ford pickup, and ordering of the RACES antenna
for emergency management use.
Mr. Vodopija stated that the complete report is posted for the public to review.
CIVIL ENGINEER'S REPORT
Norm Ulrich from LTL Consultants was present. The complete report is posted for
the public to review.
BUILDING INSPECTOR'S REPORT
Mark John, Code Enforcement Officer, was present and stated that he issued 5 building
permits, 1 zoning permit, and 7 Use & Occupancy permits in October. The complete report is posted for the
public to review.
ZONING HEARING BOARD/UCC APPEALS BOARD REPORT
Mr. John stated that two zoning hearing appeals have been scheduled for November
17, 2009. There is no UCC Appeals Board activity at this time.
PLANNING COMMISSION
Mr. Ulrich reported that there was a Planning Commission Meeting held on October 29,
2009. The items discussed were: EGGS Grant.
CPVRPC
REPORT
Ms. Tallon stated that the Regional Planning meeting on November 9, 2009 was attended
by Tracy Tackett, Township Planner.
PARKS & RECREATION BOARD
Mr. Murray, Parks & Recreation Chairman, was present and stated that there was no activity to report.
OLD BUSINESS
Sewer Issues
· Scioto Village
Sewage Treatment Plant
· Proposed
Municipal Plant
· Act 537
Plan
These matters will be placed on the agenda for the next regularly scheduled Board of
Supervisors meeting on December 10, 2009.
Perkiomen Crossing Wastewater Treatment Plant Upgrade
· Issues/Concerns
Punch Lists
Rick Sacks, Environmental Engineer, was present and stated that the Perkiomen Crossing
Wastewater Treatment Plant punch list items will be completed shortly.
· Payment Release
Request
Mr. Sacks stated that Payment Release Application #7 from Almeida and Hudak has been
reviewed and that he recommends payment of this Application. Mr. Webster made a motion authorizing the payment for
$87,682.15 to Almeida & Hudak, Payment Application #7. Mr. Young seconded the motion and it passed
unanimously.
· Change
Orders
Mr. Sacks stated that there were 2 change orders received in this matter and that he
recommends approval of these change orders.
· Quote for Steps
on New Treatment Tank
Ms. Sacks stated that the lowest quote has been received for $1,200.00 for the steps
on the new treatment tank.
· Sludge
Tank
Mr. Sacks stated that a quote in the amount of $1,800.00 (approximately) has been
received. The quote is for modifications to the existing sludge tank to provide level controls.
Mr. Young made a motion to authorize approval of the additional controls for the
existing sludge tank and the steps for the new treatment tank. Mr. Webster seconded the motion and it passed
unanimously.
Perkiomen Crossing Water Pipe Failure
David Allebach, Township Solicitor, stated that discovery is moving forward in this
matter.
This matter will be placed on the agenda for the next regularly scheduled Board of
Supervisors meeting on December 10, 2009.
Wayland Park
Ms. Tallon stated that Norm Ulrich, Township Engineer, will have an estimate completed
for a complete survey of Wayland Park
This matter will be placed on the agenda for the next regularly scheduled Board of
Supervisors meeting on December 10, 2009.
Colonial Road Project
The Township Engineer and Roadmaster are moving forward with the preparation in order
to begin the survey work required for the project.
This matter will be placed on the agenda for the next regularly scheduled Board of
Supervisors meeting on December 10, 2009.
Amusement Tax Ordinance
David Allebach, Township Solicitor, stated that a draft of the Amusement Tax Ordinance
is being reviewed by the Board of Supervisors. This matter will be placed on the agenda for the next regularly
scheduled Board of Supervisors meeting on December 10, 2009.
Woodland Road Overlay
· Payment Release
Request
Steve Vodopija, Roadmaster, stated that this project is complete. Norm Ulrich,
Township Engineer, stated that it has been completed to his satisfaction. Mr. Ulrich also stated that LTL has
approved the payment release concerning the Woodland Road overlay project. Mr. Young made a motion authorizing a
payment release in the amount of $33,957.41 to Schlouch Incorporated for the Woodland Road overlay. Mr. Webster
seconded the motion and it passed unanimously.
Zoning/SALDO Amendments 12/10 Hearing
David Allebach, Township Solicitor, stated that the Zoning/SALDO Amendments are
scheduled for a hearing on December 10, 2009.
T Mobile Cell Tower
David Allebach, Township Solicitor, stated that this matter is progressing.
This matter will be placed on the agenda for the next regularly scheduled Board of
Supervisors meeting on December 10, 2009.
Scioto Creek Restoration Project
Ms. Tallon stated that the Perkiomen Watershed Conservancy has received the contracts
from DEP for the Scioto Creek
restoration project.
2010 Budget - Approve Proposed Budget
Ms. Tallon stated that the 2010 budget is in the process of being prepared. A
special meeting will be scheduled next week to review the proposed 2010 budget and to prepare it for advertisement.
This matter will be placed on the agenda for the next regularly scheduled Board of
Supervisors meeting on December 10, 2009.
NEW BUSINESS
Swearing in of Fire Police
Dennis Bolognese was present and stated that two fire police, Robert Freeman and Nick
DiFranceso, were confirmed to be sworn in as fire police. Mr. Freeman was not available to be present at the
meeting and will be sworn in at a later date. Mr. DiFrancesco was sworn in as a member of the Upper Frederick
Township Fire Police.
Robbins Zoning Appeal
Shawn Cullen, Esquire, attorney for Mark & Debbie Robbins, was present and stated
that a zoning hearing is scheduled for the Robbins on November 17, 2009. Mr. Cullen discussed the position of
the Robbins concerning the zoning hearing. Mr. Cullen is requesting that the Board withdraw their opposition to the
Robbins' request before the Zoning Hearing Board. The Board determined not to withdraw their opposition.
Emergency Management - Drill 11/17
Steve Vodopija, Roadmaster, stated that an emergency management drill is scheduled for
November 17, 2009.
107 Colonial Road - Fire
Mark John, Code Enforcement Officer, stated that a fire occurred at 107 Colonial Road
on November 3, 2009. Mr. John also stated that this was an illegally occupied property. A discussion took
place regarding the need to locate illegal living spaces because of the dangers involved with habitating them and the
possible need for emergency services to those locations.
Building Expansion
Ms. Tallon stated that she is gathering information concerning a possible Township
building expansion. This matter will be placed on the agenda for the next
regularly scheduled Board of Supervisors meeting on December 10, 2009.
Outdoor Wood Heaters
Mr. Young discussed the requirements for outdoor wood heaters. These matters will be placed on the agenda for the next regularly scheduled Board of Supervisors
meeting on December 10, 2009.
2009 Budget Amendment
Ms. Tallon stated that an amendment to the 2009 budget is being worked on.
This matter will be placed on the agenda for the next regularly scheduled Board of
Supervisors meeting on December 10, 2009.
ANNOUNCEMENTS
Recycling: New Hours for Recycling at the Township Building -
1. Monday through Friday
only 7:00 AM to 2:00 PM and,
2. Assisted
Recycling: Last Saturday of the Month, November 28, 2009 from 8:00 AM to 12:00 PM.
Bookmobile: Saturday, November 14, 2009 & November 28, 2009 from 2:00 PM to
4:00 PM.
Christmas Tree Lighting Festival - Sunday, December 6, 2009 @ 7:00 PM at Upper
Frederick Township Building - Free Photo with Santa
Breakfast with Santa, Saturday, December 5, 2009 from 8:00 AM to 12:00 PM - Benefits
Upper Frederick Township Fire Company - Held at St. Luke's Church
Mr. Young motioned and Mr. Webster seconded the motion to adjourn the regular meeting
and convene to executive session at 8:05 PM.
Mr. Webster motioned and Mr. Young seconded the motion to adjourn the executive
session and reconvene the regular meeting at 8:40 PM.
Personnel and property issues were discussed.
Mr. Webster motioned and Mr. Young seconded the motion to adjourn the regular
meeting at 8:41 PM.
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