Board of Supervisors
Thursday, October 08 2009
The regular monthly meeting was called to order by the Chairman at 7:00 PM.
Attending were Robert Young, Chairman; Michael Frederick, Vice-Chairman; Peter Webster, Supervisor; David Allebach,
Esquire, Township Solicitor; Ed Latshaw, Township Engineer; Rick Sacks, Environmental Engineer; Mark John, Code
Enforcement Officer; Jackie Tallon, Manager; Sherry Zawada, Administrative Assistant; and one resident in the
audience.
PUBLIC COMMENT PERIOD
Mr. Young called for additions to the agenda. There were none.
MINUTES
Mr. Frederick made a motion to approve the minutes from the September 10, 2009 Board
of Supervisors meeting. Mr. Young seconded the motion and it passed unanimously.
Ed Goltz and Desra Keenan from the Park & Recreation Board presented the
following:
Community Day Awards:
Coloring Contest
Ages 3 - 6 - 1st Place - Angie Nelson
2nd Place - Nicole Stoudt
3rd Place - Olivia Oescher
Ages 7 - 9 - 1st Place - Maggie Nelson
2nd Place - Abigail Burnett
3rd Place - Caitlin Keenan
Ages 10 - 12 - 1st Place - Tyler Martin
2nd Place - Veronica Samiec
3rd Place - Sonya Miller
Chili Cook off
Joe & Mellissa Stenn
50/50
Kathleen Young - $50.00
The Board congratulated the winners and thanked everyone for their participation in
another successful Community Day.
TREASURER'S REPORT
The financial reports submitted include an all funds income, expense and budget
report, tax collector's monthly report, statement of cash balances and the customer balance report from the
Water/Sewer plant at Perkiomen Crossing Development and the Sewer plant at Ivy Ridge Development. Mr.
Frederick made a motion to accept the Treasurer's Report and file for audit, Mr. Webster seconded. The motion
passed unanimously. The cash disbursements report was included in the Treasurer's Report.
BILLS TO BE PAID LIST
The report of expenditures through October 8, 2009 was submitted for approval.
The list of bills to be paid is included at the end of the minutes. The total payables for the month are $297,805.50,
the payroll for the period is $1,400.89, the total for matching of IRA contributions,
health plan and Aflac is $1,913.94, and the grand total disbursements for the
period are $301,120.40. Mr. Young made a motion to approve payment of the bills and to advance to the
Treasurer the funds to pay any needed bills or expenditures, to save penalties or accrue interest and payroll prior
to the next meeting on November 12, 2009. Mr. Frederick seconded and the motion passed unanimously.
EMERGENCY SERVICES
Community Ambulance Service
The complete report is posted for the public to review.
Lower Frederick Regional Ambulance
The complete report is posted for the public to review.
Fire Company Report
Ms. Tallon stated that a report was submitted by the Fire Company for September, with
8 calls being responded to by the Fire Company.
PERKIOMEN CROSSING WATER/SEWER PLANT REPORT
IVY RIDGE SEWER PLANT REPORT
Bob Maul of BWM, Inc. was present and stated that the Perkiomen Crossing wastewater
plant is running well and that the punch list items for the plant are being completed at this time. Mr. Maul
also stated that a contactor in the control panel was replaced at the Perkiomen Crossing water plant. Mr. Maul stated
that the Ivy Ridge plant required two influent pumps to be unclogged by a septage hauler.
The report is posted for the public to review.
ENVIRONMENTAL ENGINEER'S REPORT
Rick Sacks, Environmental Engineer, was present and stated that the report was posted
for the public to review.
ROADMASTER'S REPORT
Mr. Young stated that the road crew performed the following work for the month of
September: installation and paving of driveway apron at Wayland Park, patching and shoulder repairs on various
roads, vehicle and equipment maintenance, cleaning of inlets, hauling of ash from prison, grounds maintenance at
wastewater treatment plant, brush cutting at Wayland Park, cleanup and preparation for Community Day, water meter
readings in Perkiomen Crossing, overlay completion on Woodland Road, obtaining of quarry block, inclusion of
additional layer of quarry block in salt bin, and state inspection of Mack dump truck and 20-ton trailer.
Mr. Young stated that the complete report is posted for the public to review.
CIVIL ENGINEER'S REPORT
Ed Latshaw from LTL Consultants was present. The complete report is posted for
the public to review.
BUILDING INSPECTOR'S REPORT
Mark John, Code Enforcement Officer, was present and stated that he issued 1 building
permit and 2 Use & Occupancy permits in September as well as 1 special event permit. The complete report
is posted for the public to review.
ZONING HEARING BOARD/UCC APPEALS BOARD REPORT
Mr. John stated that a zoning hearing appeal has been filed and that it will be
scheduled in the near future as well as a zoning hearing which has been scheduled for October 20, 2009. There
is no UCC Appeals Board activity at this time.
PLANNING COMMISSION
Mr. Latshaw reported that there was a Planning Commission Meeting held on September 24,
2009. The items discussed were: Frederick Mennonite Community and proposed zoning ordinance changes.
CPVRPC
REPORT
Ms. Tallon stated that the Regional Planning meeting for September was attended by
Tracy Tackett, Township Planner. Ms. Tallon also stated that the transportation study was discussed at that
meeting as well as the 2010 fees and meeting place.
PARKS & RECREATION BOARD
Mr. Murray, Parks & Recreation Chairman, was present and stated that the Parks & Recreation Board would like
to thank the Township staff for the help they provided for Community Day.
OLD BUSINESS
Sewer Issues
· Scioto Village
Sewage Treatment Plant
· Proposed
Municipal Plant
· Act 537
Plan
These matters will be placed on the agenda for the next regularly scheduled Board of
Supervisors meeting on November 12, 2009.
Perkiomen Crossing Wastewater Treatment Plant Upgrade
· Change Order No.
1 - Almeida & Hudak
· Punch
Lists
Mr. Sacks stated that he recommends approval of Change Order No. 1 to Almeida &
Hudak. Mr. Frederick stated that the punch list is in the process of being completed.
These matters will be placed on the agenda for the next regularly scheduled Board of
Supervisors meeting on November 12, 2009.
Perkiomen Crossing Water Pipe Failure
David Allebach, Township Solicitor, stated that discovery is moving forward in this
matter.
This matter will be placed on the agenda for the next regularly scheduled Board of
Supervisors meeting on November 12, 2009.
Wayland Park Trail
Mr. Young stated that Phase 1 of the Wayland Park trail has been completed.
This matter will be placed on the agenda for the next regularly scheduled Board of
Supervisors meeting on November 12, 2009.
Colonial Road Project
Ms. Tallon stated that she is looking into possible money through the County for this
project.
This matter will be placed on the agenda for the next regularly scheduled Board of
Supervisors meeting on November 12, 2009.
Fisher Road Project
Ms. Tallon stated that the roadcrew will start the Fisher Road project in the near
future as temporary work and that a full repair of Fisher Road will be completed in the future.
Amusement Tax Ordinance
David Allebach, Township Solicitor, stated that a draft of the Amusement Tax Ordinance
is being reviewed by the Board of Supervisors. This matter will be placed on the agenda for the next regularly
scheduled Board of Supervisors meeting on November 12, 2009.
Woodland Road Overlay
Ms. Tallon stated that this project is complete. This matter will be placed on
the agenda for the next regularly scheduled Board of Supervisors meeting on November 12, 2009.
Act 32, EIT Collection Consolidation
Ms. Tallon stated that Act 32 amends the local tax act to consolidate the collection of
earned income tax on a countywide basis. Upper Frederick Township is included with Berks County due to the
fact that the majority of municipalities in the Boyertown Area School District are in Berks County. A delegate from
each municipality is required to attend committee meetings. Ms. Tallon also stated that Cindy O'Donnell, Upper
Frederick Township Treasurer, has volunteered to serve as the tax collection committee delegate and that the Board of
Supervisors has appointed her in this position. Ms. Tallon stated that the first committee meeting will be held on
November 4, 2009 and that Ms. O'Donnell will attend this meeting.
Proposed Zoning Amendments
David Allebach, Township Solicitor, stated that the amendments are to the zoning
ordinance and the subdivision ordinance are being sent to the County and to the local Planning Commission for
comments. Mr. Allebach also stated that the adoption and hearing are tentatively set for the regularly
scheduled December 10, 2009 Board of Supervisors meeting.
T Mobile Cell Tower
David Allebach, Township Solicitor, stated that T Mobile has acquired approval from
the Upper Frederick Township Zoning Hearing Board for building a cell tower in the Township. Norm Ulrich,
Township Engineer, is reviewing the need for land development and has prepared a list of necessary information
concerning the proposed cell tower.
This matter will be placed on the agenda for the next regularly scheduled Board of
Supervisors meeting on November 12, 2009.
2010 Budget
Ms. Tallon stated that the 2010 budget is in the process of being prepared.
This matter will be placed on the agenda for the next regularly scheduled Board of
Supervisors meeting on November 12, 2009.
NEW BUSINESS
Frederick Mennonite Community
Cliff Stout from Stout, Tacconelli & Associates was present representing the
Frederick Mennonite Community. Mr. Stout stated that Frederick Mennonite Community would like to alter a
4-unit living area into a duplex sample area for the promotion of future phases. Mr. Stout asked that the Board of
Supervisors consider recommending a waiver of land development for this minor change in the configuration of the
Frederick Mennonite Community property. Mr. Stout stated that this change would include less building coverage and
approximately the same impervious coverage as well as little or no impact to stormwater runoff. Mr. Stout also stated
that a motion was made by the Planning Commission recommending to the Board of Supervisors a waiver of the
traditional land development process for the construction of two sample cottages at the Frederick Mennonite Community
contingent upon the review of the Township Engineer, Township Planner and Township Zoning/Code Enforcement Officer.
Mr. Young made a motion waiving the land development plan in lieu of the satisfaction of conditions to be determined
by the Township Engineer, specifically with regard to but not limited to impervious surface coverage and stormwater
calculations and erosion control. Mr. Webster seconded the motion and it passed unanimously.
Amend Fee Resolution
Ms. Tallon stated that the fee resolution will be amended in the near future.
This matter will be placed on the agenda for the next regularly scheduled Board of Supervisors meeting on November
12, 2009.
Buckman Subdivision
· Stormwater
Construction and Management Maintenance Agreement for Lot 3
Rick Buckman was present and gave a summary of the progress of this
subdivision. Ed Latshaw, Township Engineer, stated that there is a $1,000.00 inspection escrow which needs to
be met and that the detention basin and driveway improvements will be constructed in lieu of posting escrow. When the
improvements are complete as certified by LTL Consultants, Township Engineers, the construction permit will be
issued. LTL Consultants will report to Mark John, Code Enforcement Officer, in order to have the permit issued. Mr.
Frederick made a motion authorizing issuance of the construction permit for the Buckman subdivision, Lot #3, once the
improvements concerning the detention basin and driveway have been complete as certified by LTL Consultants, Township
Engineers. Mr. Webster seconded the motion and it passed unanimously.
ANNOUNCEMENTS
Recycling: New Hours for Recycling at the Township Building -
1. Monday through Friday
only 7:00 AM to 2:00 PM and,
2. Assisted
Recycling: Last Saturday of the Month, October 31, 2009 from 8:00 AM to 12:00 PM.
Bookmobile: Saturday, October 10, 2009 & October 24, 2009 from 2:00 PM to
4:00 PM.
Mr. Young motioned and Mr. Frederick seconded the motion to adjourn the regular
meeting and convene to executive session at 8:08 PM.
Mr. Webster motioned and Mr. Frederick seconded the motion to adjourn the executive
session and reconvene the regular meeting at 10:00 PM.
Personnel issues were discussed.
Mr. Webster motioned and Mr. Frederick seconded the motion to adjourn the regular
meeting at 10:02 PM.
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