Board of Supervisors
Thursday, September 10 2009
The regular monthly meeting was called to order by the Chairman at 7:00 PM.
Attending were Robert Young, Chairman; Michael Frederick, Vice-Chairman; David Allebach, Esquire, Township Solicitor;
Norman Ulrich, Township Engineer; Rick Sacks, Environmental Engineer; Mark John, Code Enforcement Officer; Steve
Vodopija, Roadmaster; Tracy Tackett, Township Planner; Jackie Tallon, Manager; Sherry Zawada, Administrative
Assistant; and a few residents in the audience.
PUBLIC COMMENT PERIOD
Mr. Young called for additions to the agenda. There were none.
MINUTES
Mr. Frederick made a motion to approve the minutes from the August 13, 2009 Board of
Supervisors meeting. Mr. Young seconded the motion and it passed unanimously.
TREASURER'S REPORT
The financial reports submitted include an all funds income, expense and budget
report, tax collector's monthly report, statement of cash balances and the customer balance report from the
Water/Sewer plant at Perkiomen Crossing Development and the Sewer plant at Ivy Ridge Development. Mr. Young
made a motion to accept the Treasurer's Report and file for audit, Mr. Frederick seconded. The motion passed
unanimously. The cash disbursements report was included in the Treasurer's Report.
BILLS TO BE PAID LIST
The report of expenditures through September 10,, 2009 was submitted for
approval. The list of bills to be paid is included at the end of the minutes. The total payables for the month
are $54,821.69 (which does not include outstanding invoice for the Perkiomen Crossing upgrade), the payroll for the
period is $2,546.10, the total for matching of IRA contributions, health plan and Aflac
is $1,929.74, and the grand total disbursements for the period are
$59,297.53. Mr. Young made a motion to approve payment of the bills and to advance to the Treasurer the funds
to pay any needed bills or expenditures, to save penalties or accrue interest and payroll prior to the next meeting
on October 8, 2009. Mr. Frederick seconded and the motion passed unanimously.
EMERGENCY SERVICES
Community Ambulance Service
The complete report is posted for the public to review.
Lower Frederick Regional Ambulance
The complete report is posted for the public to review.
Fire Company Report
Dennis Bolognese, Fire Marshall, submitted a report for August, with 8 calls being
responded to by the Fire Company.
PERKIOMEN CROSSING WATER/SEWER PLANT REPORT
IVY RIDGE SEWER PLANT REPORT
Bob Maul of BWM, Inc. was present and stated that the Ivy Ridge plant is operating
well. Mr. Maul also stated that the Perkiomen Crossing water plant has no issues and that the Perkiomen
Crossing wastewater plant upgrade is complete and that the plant is operating well at this time.
The report is posted for the public to review.
ENVIRONMENTAL ENGINEER'S REPORT
Rick Sacks, Environmental Engineer, was present and stated that the report was posted
for the public to review.
ROADMASTER'S REPORT
Steve Vodopija, Roadmaster, was present and stated that the road crew performed the
following work for the month of August: work on Wayland Park and trail, hauling of ash, road mowing, prep work
on Woodland Road for paving, brush trimming, patching of potholes, storm damage/inlet cleanup, and case loader
repair.
Mr. Vodopija stated that the complete report is posted for the public to review.
CIVIL ENGINEER'S REPORT
Norman Ulrich from LTL Consultants was
present. The complete report is posted for the public to review.
BUILDING INSPECTOR'S REPORT
Mark John, Code Enforcement Officer, was present and stated that he issued 6 building
permits in August. The complete report is posted for the public to review.
ZONING HEARING BOARD/UCC APPEALS BOARD REPORT
Mr. John stated that there has been one zoning hearing appeal filed and that it will be
scheduled in the near future. There is no UCC Appeals Board activity at this time.
PLANNING COMMISSION
Mr. Ulrich reported that there was a Planning Commission Meeting held on August 27,
2009. The items discussed were: Riparian Corridor Conservation Ordinance and proposed zoning ordinance
changes.
CPVRPC
REPORT
Ms. Tackett stated that the Regional Planning meeting for August was cancelled.
PARKS & RECREATION BOARD
Mr. Murray, Parks & Recreation Chairman, was present and stated that the plans for Community Day are moving along
as well as the plans for the first annual chili cook-off.
Mr. Young made a motion to adjourn the regularly scheduled meeting and open the public
hearings. Mr. Frederick seconded the motion and it passed unanimously.
7:20 Hearing Re: Zoning Ordinance Amendments
David Allebach, Township Solicitor, stated that the zoning amendments are regarding the
riparian corridor conservation district. Tracy Tackett, Township Planner, stated that a riparian corridor
conservation district has been established for the Township, which states that developments should not be occurring
right up to the waterways in the Township to preserve the health of these waterways and the habitat.
7:30 Hearing Re: Subdivision & Land Development Ordinance
Amendments
David Allebach, Township Solicitor, stated that the subdivision and land development
amendments are regarding the riparian corridor conservation district.
Mr. Young made a motion to close the public hearings and to resume the regularly
scheduled meeting. Mr. Frederick seconded the motion and it passed unanimously.
OLD BUSINESS
Ordinance No. 2009-07, Riparian Corridor Conservation District
Ordinance
Mr. Young made a motion to adopt Ordinance No. 2009-07, Riparian Corridor Conservation
District Ordinance. Mr. Frederick seconded the motion and it passed unanimously.
Ordinance No. 2009-08, SALDO amendment to provide provisions to the Riparian
Corridor Conservation District
Mr. Young made a motion to adopt Ordinance No. 2009-08, changes to the Subdivision and
Land Development Ordinance, which are intended to bring the SALDO provisions in compliance with zoning. Mr.
Frederick seconded the motion and it passed unanimously.
Resolution No. 2009-09, Verizon FIOS Franchise Agreement
David Allebach, Township Solicitor, stated that the Verizon FIOS Franchise Agreement
has been finalized. Mr. Allebach presented the Board of Supervisors with Resolution No. 2009-09 for adoption.
Dan Reavy and Mary Lou Frere of Verizon were present. Mr. Young made a motion authorizing the adoption of Resolution
No. 2009-09, approving the Verizon FIOS Franchise Agreement. Mr. Frederick seconded the motion and it passed
unanimously.
Sewer Issues
· Scioto Village
Sewage Treatment Plant
· Proposed
Municipal Plant
· Act 537
Plan
Chris MacMullen was present representing Scioto Village. Mr. MacMullen stated
that he is ready to move forward and would request that the Township consider being a co-permittee for a package
sewage treatment plant. The Board of Supervisors discussed the possibility of this treatment plant and agreed to
consider it. Mr. MacMullen stated that he would contact the Township concerning this matter in the near future.
These matters will be placed on the agenda for the next regularly scheduled Board of
Supervisors meeting on October 8, 2009.
Perkiomen Crossing WWTP Upgrade
· Payment
Applications
· Change
Orders
Mr. Frederick made a motion authorizing payment as follows:
Phillips Brothers Electrical $26,955.00 *Payment Application #4
738.39 Change Order #1
1,499.27 Change Order #2
1,496.43 Change Order #3
4,558.00 Change Order #4
3,235.60 Change Order #5
5,000.00 Work Change Directive #1
$ 16,527.69 Total of Change Order
TOTAL PAYMENT TO PHILLIPS $ 43,482.69
Ameida & Hudak $128,250.00 *Payment Application #6
1,780.00 Change Order #2
1,000.00 Change Order #3
15,150.00 Change Order #4
$ 17,930.00
TOTAL PAYMENT TO ADMEIDA & HUDAK $146,180.00
Sigma 7,096.00 Perkiomen Crossing (WWTP)
Construction Administration
2,356.00 WWTP Construction Observation
8,976.00 WWTP Controls
25.05 WWTP Mileage
TOTAL PAYMENT TO SIGMA $ 18,453.05
BWM $ 1,450.00 Wastewater Treatment Plant
Upgrade/Startup
Mr. Young seconded the motion and it passed unanimously.
Perkiomen Crossing Water Pipe Failure
David Allebach, Township Solicitor, stated that discovery is moving forward in this
matter.
This matter will be placed on the agenda for the next regularly scheduled Board of
Supervisors meeting on October 8, 2009.
Colonial Road Bridge
· Colonial Road
closure for Goschenhoppen Event 9/26
Mr. Young made a motion to close Colonial Road for the Goschenhoppen Antique Show on
September 26, 2009. Mr. Frederick seconded the motion and it passed unanimously.
Wayland Park Trail
Mr. Vodopija stated that the Wayland Park trail is progressing. This matter will be placed on the agenda for the next regularly scheduled Board of Supervisors
meeting on October 8, 2009.
Fisher Road Project
Mr. Vodopija stated that the roadcrew will start the Fisher Road project in September
or October, 2009 as temporary work and that a full repair of Fisher Road will be completed in the future.
Amusement Tax Ordinance
David Allebach, Township Solicitor, stated that a draft of the Amusement Tax Ordinance
is being reviewed by the Board of Supervisors. This matter will be placed on the agenda for the next regularly
scheduled Board of Supervisors meeting on October 8, 2009.
CPVRPC Amendment (10/1 adoption)
Ms. Tackett stated that the Central Perkiomen Valley Regional Planning Commission is
preparing to adopt two amendments to the Regional Plan, being the transportation study and the community character
study. Ms. Tackett also stated that each individual township or municipality will be considering adopting
these amendments and that these amendments will take effect when these adoptions have been completed. Upper Frederick
Township is scheduled to adopt these amendments to the Regional Plan at the regularly scheduled Board of Supervisors
Preagenda meeting on October 1, 2009.
Woodland Road Overlay
Mr. Vodopija stated that this project is scheduled to begin September 16 or 17,
weather permitting. This matter will be placed on the agenda for the next regularly scheduled Board of
Supervisors meeting on October 8, 2009.
Ordinance No. 2009-09, Transfer Only Permits
David Allebach, Township Solicitor, stated that Ordinance No. 2009-09 provides for a
transfer only permit, which allows for transfer of a run-down dwelling to be acquired and repaired while
occupied. Mr. Young made a motion authorizing the adoption of Ordinance No. 2009-09, Transfer Only Permits.
Mr. Frederick seconded the motion and it passed unanimously.
Act 32, EIT Collection Consolidation
Ms. Tallon stated that Act 32 amends the local tax act to consolidate the collection of
earned income tax on a countywide basis. Upper Frederick Township is included with Berks County due to the
fact that the majority of municipalities in the Boyertown Area School District are in Berks County. A delegate from
each municipality is required to attend committee meetings. Ms. Tallon also stated that Cindy O'Donnell, Upper
Frederick Township Treasurer, has volunteered to serve as the tax collection committee delegate and that the Board of
Supervisors has appointed her in this position. Ms. Tallon also stated that a letter will be sent to the Board of
Commissioners of Berks County naming the delegate for Upper Frederick Township.
Proposed Zoning Amendments
Ms. Tallon presented the Board of Supervisors with the proposed zoning
amendments. This matter will be placed on the agenda for the next regularly scheduled Board of Supervisors
meeting on October 8, 2009.
NEW BUSINESS
T Mobile Cell Tower
David Allebach, Township Solicitor, stated that T Mobile has acquired approval from
the Upper Frederick Township Zoning Hearing Board for building a cell tower in the Township. Mr. Allebach also
stated that T Mobile has since then submitted a building permit application to the Township. Mark John, Code
Enforcement Officer, stated that the building permit is ready to be issued, but that a question of a necessary land
development is in question. Norm Ulrich, Township Engineer, is reviewing the need for land development and has
prepared a list of necessary information concerning the proposed cell tower. Mr. Young directed Mr. Ulrich to review
the information from T Mobile. Tucker Lahr, a representative of T Mobile, was present and stated that he would
provide this information to Mr. Ulrich in the near future. Mr. Young made a motion to waive the land development
requirements subject to the review of the necessary information required by the Township Engineer. Mr. Frederick
seconded the motion and it passed unanimously. This matter will be placed on the agenda for the next regularly
scheduled Board of Supervisors Preagenda meeting on October 1, 2009.
Document Destruction Scheduled for 9/26
· Resolution No.
2009-10, Procedure for disposition of records per municipal records schedule
· Resolution No.
2009-11, Approve destruction of specific records
Ms. Tallon stated that a document shredding service is scheduled for Community Day on
September 26. 2009 to include some documents from the Township archives.
Mr. Frederick made a motion to authorize destruction of the documents in the list
included in Resolution No. 2009-11. Mr. Young seconded the motion and it passed unanimously.
Mr. Frederick made a motion to approve Resolution No. 2009-10, the schedule for
disposition of the municipal records. Mr. Young seconded the motion and it passed unanimously.
House Bill 1500
Ms. Tallon stated that House Bill 1500 would require municipalities that do not provide
local police protection to pay an annual per capita fee to the Pennsylvania State Police. The Board will take
this matter into consideration.
2010 Budget Calendar
Ms. Tallon presented the Board of Supervisors with the 2010 budget calendar, which was
prepared by Cindy O'Donnell, Township Treasurer.
ANNOUNCEMENTS
Recycling: Effective Immediately - New Hours for Recycling at
the Township Building -
1. Monday through Friday
only 7:00 AM to 2:00 PM and,
2. Assisted
Recycling: Last Saturday of the Month, September 26, 2009 from 8:00 AM to 12:00 PM.
Bookmobile: Saturday, September 12, 2009 & September 26, 2009 from 2:00 PM
to 4:00 PM.
Upper Frederick Township Community Day scheduled for Saturday, September 26, 2009 -
First Annual Upper Frederick Township Chili Cook Off (Call office for details)
Mr. Young motioned and Mr. Frederick seconded the motion to adjourn the regular
meeting and convene to executive session at 8:18 PM.
Mr. Frederick motioned and Mr. Young seconded the motion to adjourn the executive
session and reconvene the regular meeting at 9:25 PM.
Personnel and property issues were discussed.
Mr. Frederick motioned and Mr. Young seconded the motion to adjourn the regular
meeting at 9:26 PM.
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