Board of Supervisors
Thursday, August 13 2009
The regular monthly meeting was called to order by the Chairman at 7:00 PM.
Attending were Robert Young, Chairman; Michael Frederick, Vice-Chairman; Peter Webster, Supervisor; David Allebach,
Esquire, Township Solicitor; Norman Ulrich, Township Engineer; Rick Sacks, Environmental Engineer; Mark John, Code
Enforcement Officer; Steve Vodopija, Roadmaster; Jackie Tallon, Manager; Sherry Zawada, Administrative Assistant; and
a few residents in the audience.
PUBLIC COMMENT PERIOD
Mr. Young called for additions to the agenda. There were none.
MINUTES
Mr. Frederick made a motion to approve the minutes from the June 22, 2009 Board of
Supervisors meeting. Mr. Webster seconded the motion and it passed unanimously.
Mr. Frederick made a motion to approve the minutes from the July 9, 2009 Board of
Supervisors meeting. Mr. Webster seconded the motion and it passed unanimously.
TREASURER'S REPORT
The financial reports submitted include an all funds income, expense and budget
report, tax collector's monthly report, statement of cash balances and the customer balance report from the
Water/Sewer plant at Perkiomen Crossing Development and the Sewer plant at Ivy Ridge Development. Mr. Young
made a motion to accept the Treasurer's Report and file for audit, Mr. Frederick seconded. The motion passed
unanimously. The cash disbursements report was included in the Treasurer's Report.
BILLS TO BE PAID LIST
The report of expenditures through August 13,, 2009 was submitted for approval.
The list of bills to be paid is included at the end of the minutes. The total payables for the month are $75,032.99,
the payroll for the period is $2,796.06, the total for matching of IRA contributions,
health plan and Aflac is $1,930.76, and the grand total disbursements for the
period are $79,759.81. Mr. Frederick made a motion to approve payment of the bills and to advance to the
Treasurer the funds to pay any needed bills or expenditures, to save penalties or accrue interest and payroll prior
to the next meeting on September 10, 2009. Mr. Webster seconded and the motion passed unanimously.
EMERGENCY SERVICES
Community Ambulance Service
The complete report is posted for the public to review.
Lower Frederick Regional Ambulance
The complete report is posted for the public to review.
Fire Company Report
Dennis Bolognese, Fire Marshall, submitted a report for July, with 10 calls being
responded to by the Fire Company, and a report for June, with 9 calls being responded to by the Fire Company.
PERKIOMEN CROSSING WATER/SEWER PLANT REPORT
IVY RIDGE SEWER PLANT REPORT
Bob Maul of BWM, Inc. was present and stated that the Ivy Ridge plant is operating
well. Mr. Maul also stated that the Perkiomen Crossing water plant has no issues and that the Perkiomen
Crossing wastewater plant is operating well at this time. He also stated there are several issues to be resolved
concerning the plant upgrade.
The report is posted for the public to review.
ENVIRONMENTAL ENGINEER'S REPORT
Rick Sacks, Environmental Engineer, was present and stated that the report was posted
for the public to review.
ROADMASTER'S REPORT
Steve Vodopija, Roadmaster, was present and stated that the road crew performed the
following work for the month of July: hauling of ash, work on Wayland Park and trail, installation of posts
for gate for recycling, repair of Mack truck, street sweeper and International dump truck, removal of signs for
Colonial Road detour and placement of Township signs. Mr. Vodopija also stated that a total of 652 man hours was
spent at Wayland Park installing the first phase of the trail system, a total of 240.6 gallons of diesel fuel was
used at $2.29.9 per gallon for a total of $549.60. All materials used in the construction of the trail are recycled
asphalt and stone products, total cost - $0.00. The first phase of the trail has been completed and will open to the
public in the next couple of weeks.
Mr. Vodopija stated that the complete report is posted for the public to review.
CIVIL ENGINEER'S REPORT
Norman Ulrich from LTL Consultants was
present. The complete report is posted for the public to review.
BUILDING INSPECTOR'S REPORT
Mark John, Code Enforcement Officer, was present and stated that he issued 8 building
permits and 7 U & O permits in July. Mr. John also stated that he issued 2 special events permits. The
complete report is posted for the public to review.
ZONING HEARING BOARD/UCC APPEALS BOARD REPORT
Mr. John stated that there are no zoning appeal hearings scheduled for August.
There is no UCC Appeals Board activity at this time.
PLANNING COMMISSION
Mr. Ulrich reported that there was a Planning Commission Meeting held on July 30,
2009. The items discussed were: resignation of Roger Dietrich from Planning Commission and assignment of
Planning Commission member, Julie Spahn, Frederick Mennonite Community, and discussion of proposed zoning changes.
CPVRPC
REPORT
Ms. Tallon stated that the Regional Planning meeting for August was cancelled.
PARKS & RECREATION BOARD
Mr. Goltz, Parks & Recreation Vice-Chairman, was present and stated that the plans for Community Day are moving
along.
OLD BUSINESS
Bid Opening - Woodland Road Overlay
Norm Ulrich, Township Engineer, stated that 8 bid packages were picked up for the
Woodland Road overlay project and that 7 were returned. The following bids were submitted to Upper Frederick
Township:
Bracalente Construction, Inc. - $42,684.00
Reid Paving Contractors, Inc. - $38,075.40
R. J. Sell Excavating, Inc. - $37,668.70
Drum Construction Co., Inc. - $44,534.75
Schlouch, Inc. - $33,217.00
Reading Site Contractors - $40,793.50
Floyd G. Hersh, Inc. - $42,960.25
Mr. Ulrich stated that the bids will be reviewed by David Allebach, Esquire, Township
Solicitor, and LTL Consultants, Township Engineers, before issuing the notice to proceed to the lowest responsible
bidding contractor. Mr. Frederick made a motion to have the bids reviewed by the Township Solicitor and the
Township Engineers and authorizing that the bid will then be awarded to the lowest responsible bidding party for the
Woodland Road overlay project. Mr. Young seconded the motion and it passed unanimously.
Sewer Issues
· Proposed
Municipal Plant - No activity to report.
· Act 537
Plan - No activity to report.
These matters will be placed on the agenda for the next regularly scheduled Board of
Supervisors meeting on September 10, 2009.
Perkiomen Crossing WWTP Upgrade
· Almeida &
Hudak; Payment Application No. 6
· Phillips Brothers
Electrical; Payment Application No. 4
· Plant Volume/Sump
Pump Issue
Mr. Frederick stated that the wastewater treatment plant upgrade is
progressing. A discussion took place regarding some issues being experienced with this plant upgrade and the
possible solutions.
Perkiomen Crossing Water Pipe Failure
This matter will be placed on the agenda for the next regularly scheduled Board of
Supervisors meeting on September 10, 2009.
Perkiomen Crossing/Additional Parking Spaces
· Escrow
Release
Ms. Tallon stated that the work at Perkiomen Crossing concerning the additional
parking spaces has been completed. Ms. Tallon also stated that a request has been received from the Perkiomen
Crossing Homeowners' Association for the escrow release concerning this project. Ms. Tallon stated that this
request has been reviewed by Norman Ulrich, Township Engineer, and that he has recommended that the escrow release
for the requested full escrow amount less any unpaid balance due to the Township be released.
Mr. Young made a motion authorizing the release of 100% of the available escrow after
any outstanding invoices are paid. Mr. Frederick seconded the motion and it passed unanimously.
Riparian Buffer Ordinance
Mr. Allebach stated that the Riparian Buffer Ordinance consists of an amendment to the
subdivision and land development ordinance and one to the zoning ordinance. Mr. Allebach also stated that the
Riparian Buffer Ordinance is scheduled for an adoption hearing at the regularly scheduled Board of Supervisors
meeting on September 10, 2009.
Colonial Road Bridge
Mr. Vodopija stated that the work on the Colonial Road Bridge is complete; however,
the road will remain closed.
Verizon FIOS Franchise Agreement
Mr. Allebach stated that he will be preparing a final draft of the Verizon FIOS
Franchise Agreement for final execution at the next Board of Supervisors meeting.
Ordinance No. 2009-06, Tenancy Reporting Ordinance
Mr. Webster made a motion to adopt Ordinance No. 2009-06, the Tenancy Reporting
Ordinance, requiring landlords to file reports listing all rental units, tenants or occupants and any subsequent
change. Mr. Frederick seconded the motion and it passed unanimously.
Wayland Park Trail
-
Meeting with Lower Merion Gun Club
Mr. Vodopija stated that the Wayland Park trail is progressing. Mr. Young stated
that a piece of land owned by the Lower Merion Gun Club is being reviewed for possible purchase by the Township.
Fisher Road Project
Mr. Vodopija stated that the roadcrew will start the Fisher Road project in September
or October, 2009 as temporary work and that a full repair of Fisher Road will be completed in the future.
Special Events/Transient Merchants/Amusement Tax
Mr. Allebach stated that this matter is progressing. A discussion took place
regarding the special events/transient merchants/amusement tax. This matter will be placed on the agenda for the next
regularly scheduled Board of Supervisors meeting on September 10, 2009.
CPVRPC Amendment
Ms. Tallon stated that the amendment to the Regional Plan is scheduled to be adopted
at the regularly scheduled Board of Supervisors meeting on September 10, 2009.
Transfer Only Permits, Ordinance Amendment
Ms. Tallon stated that there is not a procedure in place in Upper Frederick Township
for transfer only Use & Occupancy Permits; therefore, an amendment is required. Mr. Allebach is in the
process of advertising this Transfer Only Permit ordinance amendment for adoption to allow for the provisions of a
transfer only Use & Occupancy Permit.
Computer Technicians for Township System
Mr. Young stated that the primary computer technician has relocated and that a
replacement is being sought for this position. The Board of Supervisors are considering the option to hire a
junior technician to work under the original primary computer technician who can do the bulk of the work remotely.
Township Recycling
Ms. Tallon stated that access to the area where the recycling materials are have been
gated at the corner of the parking lot for limited access to the recycling. Ms. Tallon also stated that this
would limit access to the recycling area to business hours and during assisted recycling Saturdays once a month and
that the Township has contracted with Cougle's Recycling.
Basketball Court at Township Park
Ms. Tallon stated that Steve Vodopija, Roadmaster, has researched the cost of the
basketball court proposed to be installed on the Township building grounds and that he has presented a cost estimate
for the work to be completed. This matter will be included on the 2010 budget and will be reviewed and
discussed at a later time.
NEW BUSINESS
DARE Program
Ms. Tallon stated that Officer Tomaselli of the New Hanover Township Police runs the
DARE Program and that he has submitted a request to Upper Frederick Township for funding to help to keep this program
going, as the State has cut all funding for this program. The DARE Program is run at the New Hanover/Upper
Frederick Elementary School and the Boyertown East Junior High School, where Upper Frederick Township students attend
school. Mr. Webster made a motion authorizing Jackie Tallon, Township Manager, to expend up to $2,500.00 to support
the DARE Program. Mr. Frederick seconded the motion and it passed unanimously.
Act 32, EIT Collection Consolidation
Ms. Tallon stated that Act 32 amends the local tax act to consolidate the collection of
earned income tax on a countywide basis. Upper Frederick Township is included with Berks County due to the
fact that the majority of municipalities in the Boyertown Area School District are in Berks County. A delegate from
each municipality is required to attend committee meetings. Ms. Tallon also stated that Cindy O'Donnell, Upper
Frederick Township Treasurer, has volunteered to serve as the tax collection committee delegate and that the Board of
Supervisors has appointed her in this position.
Kwapisz Farm
Ms. Tallon stated that Montgomery County sent Upper Frederick Township a letter
concerning the Kwapisz Farm (Parcels 1 and 2) asking for a contribution from the Township towards the agricultural
easement purchase of these parcels. A discussion took place concerning this request. The Board of Supervisors
stated that no funding is available for this agricultural easement purchase contribution.
Proposed Zoning Amendments
Mr. Allebach stated that he is reviewing these proposed zoning amendments.
. This matter will be placed on the agenda for the next regularly scheduled
Board of Supervisors meeting on September 10, 2009.
ANNOUNCEMENTS
Recycling: Effective Immediately - New Hours for Recycling at
the Township Building -
1. Monday through Friday
only 7:00 AM to 2:00 PM and
2. Assisted
Recycling: Last Saturday of the Month, August 29, 2009 from 8:00 AM to 12:00 PM.
Bookmobile: Saturday, August 22, 2009 & September 5, 2009 from 2:00 PM to
4:00 PM.
Upper Frederick Township Community Day scheduled for Saturday, September 26, 2009 -
First Annual Upper Frederick Township Chili Cook Off (Call office for details)
Mr. Young motioned and Mr. Frederick seconded the motion to adjourn the regular
meeting and convene to executive session at 8:35 PM.
Mr. Webster motioned and Mr. Frederick seconded the motion to adjourn the executive
session and reconvene the regular meeting at 9:42 PM.
Personnel and property issues were discussed.
Mr. Webster motioned and Mr. Frederic k seconded the motion to adjourn the regular
meeting at 9:44 PM.
| 
