Board of Supervisors
Thursday, July 09 2009
The regular monthly meeting was called to order by the Chairman at 7:00 PM.
Attending were Robert Young, Chairman; Michael Frederick, Vice-Chairman; David Allebach, Esquire, Township Solicitor;
Norman Ulrich, Township Engineer; Tracy Tackett, Township Planner; Mark John, Code Enforcement Officer; Steve
Vodopija, Roadmaster; Jackie Tallon, Manager; Sherry Zawada, Administrative Assistant; and a few residents in the
audience.
PUBLIC COMMENT PERIOD
Mr. Young called for additions to the agenda. A few residents in the audience
stated that they have encountered a noise issue in their neighborhood as well as open burning issues. Dennis
Bolognese, Fire Marshall, commented on these burning issues. The residents stated that they have contacted the State
Police in reference to these problems. A discussion took place regarding these various problems and the possible
solutions. The Board of Supervisors stated that the Township would contact the State Police with a request for
assistance in this matter.
MINUTES
Mr. Young stated that there is not a quorum for approval of those minutes. These
minutes will be carried over until the next Board of Supervisors meeting on August 13, 2009.
TREASURER'S REPORT
The financial reports submitted include an all funds income, expense and budget
report, tax collector's monthly report, statement of cash balances and the customer balance report from the
Water/Sewer plant at Perkiomen Crossing Development and the Sewer plant at Ivy Ridge Development. Mr. Young
made a motion to accept the Treasurer's Report and file for audit, Mr. Frederick seconded. The motion passed
unanimously. The cash disbursements report was included in the Treasurer's Report.
BILLS TO BE PAID LIST
The report of expenditures through July 9,, 2009 was submitted for approval.
The list of bills to be paid is included at the end of the minutes. The total payables for the month are $428,831.37,
the payroll for the period is $11,292.61, the total for matching of IRA contributions,
health plan and Aflac is $2,706.97, and the grand total disbursements for the
period are $442,830.95. Mr. Young made a motion to approve payment of the bills and to advance to the
Treasurer the funds to pay any needed bills or expenditures, to save penalties or accrue interest and payroll prior
to the next meeting on August 13, 2009. Mr. Frederick seconded and the motion passed unanimously.
EMERGENCY SERVICES
Community Ambulance Service
The complete report is posted for the public to review.
Lower Frederick Regional Ambulance
A report was not received for Lower Frederick Regional Ambulance for June.
Fire Company Report
Dennis Bolognese, Fire Marshall, stated that there is not a report for this
month's meeting. Mr. Young made a motion to authorize the Roadmaster and/or the Fire Marshall to close
Colonial Road as required for the 2009 Goschenhoppen Festival. Mr. Frederick seconded the motion and it passed
unanimously.
PERKIOMEN CROSSING WATER/SEWER PLANT REPORT
IVY RIDGE SEWER PLANT REPORT
Bob Maul of BWM, Inc. was present and stated that the Ivy Ridge plant is operating
well. Mr. Maul also stated that the Perkiomen Crossing water plant has no issues and that the Perkiomen
Crossing wastewater plant is operating well.
Mr. Maul stated that the plant upgrade is moving along.
The report is posted for the public to review.
ENVIRONMENTAL ENGINEER'S REPORT
Ms. Tallon stated that the report of Rick Sacks, Environmental Engineer, was posted
for the public to review.
ROADMASTER'S REPORT
Steve Vodopija, Roadmaster, was present and stated that the road crew performed
the following work for the month of June: ditch work on Yost and Hauck Roads, hauling of ash, water leak repair on
Glenwood Road, cutting and clearing of brush on Township property, road mowing, and cutting of trails at Wayland
Park.
Mr. Vodopija stated that the complete report is posted for the public to review.
CIVIL ENGINEER'S REPORT
Norman Ulrich from LTL Consultants was
present. The complete report is posted for the public to review.
BUILDING INSPECTOR'S REPORT
Mark John, Code Enforcement Officer, was present and stated that he issued 11 building
permits and 3 U & O permits in June. The complete report is posted for the public to review.
ZONING HEARING BOARD/UCC APPEALS BOARD REPORT
Mr. John stated that there is a zoning appeal hearing for Red Hill Christian School on
July 29, 2009. There is no UCC Appeals Board activity at this time. Mr. Young made a motion appointing Paul
Chestnut as the substitute Code Enforcement Officer during the period of Mark John's vacation, from August 1 to
August 8, 2009. Mr. Frederick seconded the motion and it passed unanimously.
PLANNING COMMISSION
The June Planning Commission Meeting was cancelled.
CPVRPC
REPORT
Ms. Tackett stated that a CPVRPC meeting was held on June 8, 2009 and that CH Planning
attended that meeting. Ms. Tackett also stated that the amendment to the Regional Comprehensive Plan was
discussed concerning having a joint meeting of all of the elected officials on September 22, 2009. Ms. Tackett stated
that if no one from Upper Frederick Township could attend that joint meeting, Upper Frederick Township would want to
adopt the amendments to the Regional Comprehensive Plan within 2 weeks of September 22, 2009. Ms. Tackett also stated
that the Interregional Planning Commission, which consists of a representative from each Regional Planning
Commission, will be holding a mixer in December and that everyone is invited to this mixer.
PARKS & RECREATION BOARD
Mr. Young stated that the Parks & Recreation Board has planted two trees on Township property and that the
Wayland Park trail is progressing.
OLD BUSINESS
Sewer Issues
· Proposed
Municipal Plant - No activity to report.
· Act 537
Plan - No activity to report.
These matters will be placed on the agenda for the next regularly scheduled Board of
Supervisors meeting on August 13, 2009.
Perkiomen Crossing WWTP Upgrade
· Phillips Brothers
Electrical Company, Payment Application No. 3
Ms. Tallon stated that Payment Application No. 3 from Phillips Brothers Electrical
Company has been submitted in the amount of $18,720.00, including their cost for running all conduits to the waste
units, wiring and building, and electrical components. Ms. Tallon also stated that this payment application
has been reviewed by Rick Sacks, Township Environmental Engineer, and Drew Hood from Keystone and that they recommend
that payment be released. Mr. Young made a motion authorizing payment in the amount of $18,720.00 to Phillips
Brothers Electrical Company for Payment Application No. 3. Mr. Frederick seconded the motion and it passed
unanimously.
· Phillips Brothers
Electrical Company, Change Order No. 1 & No. 2
Ms. Tallon stated that Phillips Brothers Electrical Company submitted two change
orders:
· Change Order No. 1 in the amount of $738.39 for installation of a light pole and wiring near the control
building to provide illumination of the new units.
· Change Order No. 2 in the amount of $1,499.27 for installation of a 120 volt electrical subpanel to provide
additional circuits for the needs throughout the plant.
Ms. Tallon stated that the change orders have been reviewed by Rick Sacks, Township
Environmental Engineer, and Drew Hood of Keystone and that they recommend approval as both items are important
additions. Mr. Young made a motion to approve Change Order No. 1 of Phillips Brothers Electrical Company in
the amount of $738.39 and Change Order No.2 in the amount of $1,499.27. Mr. Frederick seconded the motion and it
passed unanimously.
Ms. Tallon stated that the Perkiomen Crossing wastewater treatment plant upgrade will
be introduced on July 13, 2009.
Perkiomen Crossing Water Pipe Failure
Mr. Allebach gave an update on the progress of the Perkiomen Crossing water pipe
failure. A discussion took place regarding this matter. This matter will be
placed on the agenda for the next regularly scheduled Board of Supervisors meeting on August 13, 2009.
Perkiomen Crossing/Additional Parking Spaces
Mr. Ulrich stated that the landscape contractor for Perkiomen Crossing has completed
the work satisfactorily for the berm. This matter will be placed on the agenda
for the next regularly scheduled Board of Supervisors meeting on August 13, 2009.
Riparian Buffer Ordinance
Mr. Allebach stated that he will be preparing an ordinance concerning the riparian
buffer in the near future. Mr. Young made a motion authorizing David Allebach, Esquire to advertise the
riparian buffer ordinance. Mr. Frederick seconded the motion and it passed unanimously.
418 Colonial Road former Bryant Property
Ms. Tallon stated that the property is vacated and that Mr. John is in the process of
scheduling an inspection of this property.
Colonial Road Bridge
Mr. Vodopija stated that the work on the Colonial Road Bridge is complete. Mr.
Vodopija also stated that an inspection of the bridge is scheduled for July 14, 2009 and that he will attend the
inspection.
Verizon FIOS Franchise Agreement
Mr. Allebach stated that a redrafted franchise agreement was received back from
Verizon and that he has reviewed the changes and will be sending them to the Township for review.
Tenant Reporting Ordinance/Apartment Registration
Mr. Allebach stated that this ordinance concerning apartment registration and tenant
reporting has been advertised for adoption at the next Board of Supervisors meeting on August 13, 2009.
Basketball Court at Township Park
Ms. Tallon stated that Steve Vodopija, Roadmaster, has researched the cost of the
basketball court proposed to be installed on the Township building grounds and that he has presented a cost estimate
for the work to be completed. This matter will be reviewed and discussed at a later time.
Wayland Park Trail
Mr. Vodopija stated that the Wayland Park trail is progressing. Mr. Ulrich
stated that the pin has been placed on the property as per the survey. Mr. Ulrich also stated that the surveyor has
been contacted to provide a meets and bounds description.
Fire Company Solar Panels
Ms. Tallon stated that David Allebach, Esquire, has reviewed a copy of the contract
concerning the Fire Company solar panels. Mr. Allebach stated that he is satisfied with this contract. Mr.
Bolognese stated that the grant has been filed in this matter.
Fisher Road Project
Mr. Vodopija stated that funding is needed for a full repair on the Fisher Road
project but that some temporary work will be completed on this project in the near future. The cost estimate
for the temporary work is approximately $3,500.00.
Special Events/Transient Merchants/Amusement Tax
Mr. Allebach stated that this matter is progressing. This matter will be placed
on the agenda for the next regularly scheduled Board of Supervisors meeting on August 13, 2009.
CPVRPC Amendment
Ms. Tackett stated that the amendment to the Regional Comprehensive Plan was discussed
concerning having a joint meeting of all of the elected officials on September 22, 2009. Ms. Tackett also
stated that if no one from Upper Frederick Township could attend that joint meeting, Upper Frederick Township would
want to adopt the amendments to the Regional Comprehensive Plan within 2 weeks of September 22, 2009. Ms. Tackett
stated that the Interregional Planning Commission, which consists of a representative from each Regional Planning
Commission, will be holding a mixer in December and that everyone is invited to this mixer.
Computer Technicians for Township System
Mr. Young stated that the primary computer technician has relocated and that a
replacement is being sought for this position. The Board of Supervisors decided to have the contract junior
engineer working under the original primary computer technician do the bulk of the work remotely and also complete
anything with a physical interface.
Mr. Young made a motion to adjourn the regular meeting and open the public
hearing. Mr. Frederick seconded the motion and it passed unanimously.
7:30 Hearing Re: Zoning Ordinance Amendment
Mr. Allebach stated that there is an amendment to the Zoning Ordinance to change the
zoning classification for a 33.357 acre parcel of land on the east side of Route 29, being the same property that the
Township agreed to apply the institutional recreation district overlay to based on the application of Radnor
Development Company.
Mr. Frederick made a motion to close the public hearing and reopen the regular
meeting. Mr. Young seconded the motion and it passed unanimously.
Ordinance No. 2009-05, Zoning Map Change
Mr. Allebach stated that Ordinance No. 2009-05 concerning the zoning map change has
been advertised for adoption. Mr. Young made a motion authorizing the adoption of Ordinance No. 2009-05, which
is a zoning map change. Mr. Frederick seconded the motion and it passed unanimously.
NEW BUSINESS
Woodland Road Overlay
Mr. Vodopija stated that he has inspected Woodland Road with Mr. Ulrich for the
overlay project. Mr. Ulrich has prepared the bid package and it is ready to be advertised. Mr. Frederick made
a motion to advertise the bid package for the Woodland Road overlay. Mr. Young seconded the motion and it passed
unanimously.
Township Recycling Area
Mr. Vodopija stated that access to the area where the recycling materials are will be
gated at the corner of the parking lot for limited access to the recycling. Mr. Vodopija also stated that this
would limit access to the recycling area to business hours and during assisted recycling Saturdays once a month.
Occupancy Permit/Transfer Only Permit
Ms. Tallon stated that there is not a procedure in place in Upper Frederick Township
for transfer only Use & Occupancy Permits. Mr. Allebach recommended that an amendment be made to the
Ordinance to allow for the provisions of a transfer only Use & Occupancy Permit. Mr. Allebach was directed to
move forward.
Cistern at Ivy Ridge
Mr. Vodopija stated that the cistern which was damaged at Ivy Ridge has an 8" PVC
pipe with a 90 on it and is then reduced down to a 6"steamer for the Fire Company to use. Mr. Vodopija
also stated that this cistern has been cracked by vandalism at the fitting where the pipe goes into the 90 and that
it cannot be drafted by the Fire Company at this time. Mr. Young stated that this is the second time this cistern has
been vandalized. Mr. Vodopija stated that he can only find 6" pipe to replace the 8" pipe which was
vandalized. Mr. Bolognese stated that 6" pipe would be fine. Mr. Young directed Mr. Vodopija and Mr. Bolognese
to repair this cistern as soon as possible.
ANNOUNCEMENTS
Assisted Recycling: Last Saturday of the Month, July 25, 2009 from 8:00 AM to
12:00 PM.
Bookmobile: Saturday, July 11, 2009 & July 25, 2009 from 2:00 PM to 4:00
PM.
Mr. Young motioned and Mr. Frederick seconded the motion to adjourn the regular
meeting and convene to executive session at 8:48 PM.
Mr. Young motioned and Mr. Frederick seconded the motion to adjourn the executive
session and reconvene the regular meeting at 9:20 PM.
Personnel and property issues were discussed.
Mr. Young motioned and Mr. Frederic k seconded the motion to adjourn the regular
meeting at 9:22 PM.
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